VP, Project Management

Active Media Services•Pearl River, NY

5h•$200,000 - $200,000

About The Position

The Vice President of Project Management at Active International will provide strategic leadership and operational oversight for the company’s enterprise-wide project portfolio, guiding a small, high-impact team responsible for governing and enabling concurrent initiatives across technical and operational groups. This role will establish and enforce standardized project management methodologies, stage-gates, and compliance frameworks to ensure consistency, quality, and accountability across the organization. The VP will maintain a consolidated view of the project pipeline, lead intake and prioritization based on strategic value, ROI, and capacity, and proactively manage portfolio-level risks, dependencies, and bottlenecks. Serving as a key partner to senior leadership, this role will deliver clear executive visibility through rigorous reporting, dashboards, and analytics, ensure data integrity across PM and operational systems, and drive continuous improvement through audits, post-mortems, and the adoption of best practices that support Active’s business objectives and growth. The AMS Project Management Office follows a “Controlling” design from the Supportive / Controlling / Directive project management model. Other departments will manage project execution while the central PMO is responsible for oversight including leadership team reporting, prioritization, risk assessments, and quality assurance. The PMO team will also be responsible for supporting project teams with thought leadership and technical solutions that can improve project tracking and execution. The ideal candidate will bring 10+ years of progressive project and portfolio management leadership experience, with a proven track record overseeing large, complex portfolios in a media, agency, or similarly fast-paced, cross-functional environment. They will have successfully built and enforced enterprise PMO governance, standardized methodologies, and stage-gate processes that improved delivery predictability, compliance, and stakeholder confidence.

Requirements

10+ years experience in project, program, or portfolio management, with at least 5 years in a senior leadership or PMO leadership role
Bachelor’s degree required; MBA, PMP, PgMP, or equivalent certification strongly preferred
Hands-on experience selecting, configuring, and governing project management and time-tracking tools (e.g., Jira, Smartsheet, Workfront, Asana, or similar)
Demonstrated success establishing enterprise-wide project management frameworks, governance models, stage-gates, and compliance standards
Strong portfolio and pipeline management expertise, including intake, prioritization, capacity planning, and dependency management
Advanced reporting and analytics capabilities, with a track record of delivering clear, actionable dashboards and insights to senior leadership
Exceptional executive communication, stakeholder management, and change leadership skills
Advanced proficiency with enterprise PM platforms including Jira and Asana
Time-tracking, resource management, and utilization systems

Nice To Haves

Experience in media, agency, marketing services, or similarly complex, deadline-driven environments preferred
Experience with projects related to maintenance and continuity for ERP finance and HR systems is a plus
Experience with projects related to maintenance and continuity for media stewardship systems and mar tech products is a plus

Responsibilities

Define and maintain standardized project management methodologies
Enforce stage-gates, approval flows, and documentation standards.
Conduct periodic audits of project plans and deliverables
Ensure teams follow agency-wide compliance, legal, and quality requirements
Maintain a consolidated view of all active and upcoming initiatives
Support prioritization based on strategic value, ROI, and capacity
Monitor portfolio-level dependencies and bottlenecks
Oversee the intake process for new projects or campaigns
Identify project risks early and maintain a structured risk register
Monitor project health, including schedule, scope, and stakeholder alignment
Escalate issues and propose mitigation or resolution paths
Conduct post-mortems and implement learnings across teams
Provide ongoing portfolio reports to senior leadership
Standardize dashboards for utilization, pacing, risks, change history, and costs
Ensure data integrity across PM, time-tracking, and operational systems
Own configuration and standards for project management tools.
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