VP Finance and Administration

ecoAmerica•Washington, DC

3d•Onsite

About The Position

The VP Finance and Administration reports to the Executive Director (ED) and is a key member of the management team. The position oversees and performs many of the day-to-day operations of the finance, human resources, information technology, facilities, and administrative functions. They develop and implement operational plans and budgets, manage resources and vendors effectively, and ensure smooth operations across these critical administrative areas.

Requirements

Bachelor's degree in Finance, Accounting or related field; MBA, CPA or related certification preferred.
10+ years of progressive experience in financial management and administration, preferably in nonprofit organizations.
Strong knowledge of nonprofit accounting principles, financial management, and reporting.
Experience with HR management, IT operations, and facilities administration.
Excellent analytical, organizational, and project management skills.
Strong leadership abilities with proven supervisory experience.
Proficiency with accounting software (Quickbooks preferred), Microsoft Office applications, Salesforce, and Google Workspace.
Excellent communication skills and ability to present financial information clearly.
Commitment to environmental sustainability and ecoAmerica's mission.

Nice To Haves

Experience with expense management software (e.g. Ramp), BambooHR, and Faceup a plus.

Responsibilities

Drives process for creating organizational OKRs, and contributes to the development of departmental goals and objectives that align with the organization's strategic plan.
Develops and implements annual operational plans for finance, administration, human resources, and operations.
Provides information and materials for the Board of Directors and manages the audit committee.
Reviews and manages organizational contracts to ensure compliance and protect the organization's interests.
Coordinates with outside counsel on legal matters, government filings and registrations.
Represents the organization in financial and administrative capacities with external vendors, partners, funders, and service providers.
Manages the organization's financial operations, ensuring assets are properly accounted for and maintained in accordance with GAAP.
Oversees and performs much of the accounting function including accounts receivable, general ledger, and financial reporting. Manages the part-time Accounting Manager who performs accounts payable and payroll.
Implements and maintains internal controls, systems, policies, and procedures for financial operations.
Ensures compliance with all applicable financial laws, regulations, and filing requirements.
Produces accurate and timely financial reports for management and prepares financial presentations for management, the Board of Directors, and key funders.
Coordinates the annual budgeting process, working with the ED and department heads to develop budgets and maintain financial templates.
Manages the annual audit process, tax and information filings, and serves as primary contact for external auditors.
Oversees cash management, banking relationships, and monitors organizational cash flow.
Implements HR strategies and operational plans to support organizational goals.
Implements and monitors HR policies and procedures to ensure compliance and best practices.
Maintains human resources information and performance management systems.
Manages employee training system and supports organizational development initiatives.
Ensures HR function complies with employment laws, regulations, and reporting requirements.
Collaborates with hiring managers to carry out the recruiting, hiring and onboarding processes.
Advises executive management on employee compensation and benefits.
Reviews annual employee insurance benefits and coordinates enrollment.
Oversees the implementation and maintenance of information systems, technology infrastructure, and communications systems.
Implements information security protocols, disaster recovery planning, and ensures IT compliance.
Coordinates IT training for staff and provides troubleshooting assistance as needed.
Manages office facilities, space planning, vendor relationships, and lease administration.
Oversees procurement processes and reviews major contracts and service agreements.
Coordinates and manages IT services provided by outside consultants.