VP/Director of Finance & Administration

Nanobiosym•Cambridge, MA

1d•Onsite

About The Position

The VP/Director of Finance & Administration will own all financial, accounting, legal, HR, IT, Security, and administrative operations of the company - from hands-on general ledger work to the systems, records, and controls and compliance management that let a growing company run cleanly. This is a rare role for a high-caliber professional who is equally comfortable closing the books, keeping the day-to-day running efficiently, and sitting at the strategy table. You are hands-on, self-motivated, emotionally intelligent, and thrive in a dynamic workplace, with the business judgment and communication skills needed to interact with a variety of people inside and outside the company.

Requirements

10+ years of progressive finance, accounting, operations, and administration experience, including time in a senior or leadership capacity
Bachelor's degree required
Expertise in GAAP, audit preparation, tax, and internal controls; SOX familiarity
Working knowledge of state and federal employment law and commercial contracting
Track record of implementing systems and processes that scaled with a growing organization
Demonstrated ability to operate both strategically and hands-on in a lean environment
Highly developed verbal and written communication skills, strong organizational and analytical ability, and excellent attention to detail across competing priorities
Responsive and proactive, with the ability to work well under tight deadlines and rapidly changing demands

Nice To Haves

graduate degree preferred
CPA and/or MBA
Ideally Big Four accounting experience, or Top Tier corporate experience
Startup, biotech, life sciences, or digital healthcare background
Experience managing outside counsel, HR functions, or diligence processes in a lean environment
Resonate with Nanobiosym's mission
Results and deadline driven, and work well under high-pressure situations
Comfortable with working long hours
Resourceful, flexible, tactful, and persistent
Positive energy, a sense of humor, and a can-do attitude
High ethical standards, are highly trustworthy and loyal, and handle confidential information with discretion

Responsibilities

Own the general ledger, month-end and year-end close, and preparation of GAAP-compliant financial statements
Deliver timely, accurate monthly and quarterly reporting packages to the CEO, Executive Management, and the Board
Direct AP, AR, payroll, invoicing, vendor management and negotiations, and collections - supervising the function while remaining hands-on as needed; Cut Costs, Build cost efficiency, negotiate supplier contracts
Lead budgeting, forecasting, and cash management to support growth
Manage or assist tax filings for all entities and implement accounting policies, internal controls, and close calendars
Build reporting that scales: standardized templates, defined close cycles, and dashboards leadership can act on
Own audit preparation end to end - schedules, reconciliations, supporting documentation, and auditor coordination
Manage compliance across grants, contracts, tax, employment, and regulatory requirements
Prepare due diligence reports and respond to diligence requests with complete, well-organized documentation
Negotiate contracts, Maintain all corporate records, entity filings, and insurance coverage
Draft, review, negotiate, and administer contracts - vendor, customer, employment, NDA, consulting, and partnership agreements/contracts
Manage outside corporate adn IP legal counsel and IP/patent filing relationships, bringing routine work in-house where practical
Track contract obligations, renewals, and deadlines so nothing lapses
Own hiring end to end - sourcing, applicant tracking, pipeline management, offers, and onboarding
Administer benefits, health insurance billing, and payroll changes
Handle personnel matters including performance issues, staff conflicts, absenteeism, and terminations, in compliance with state and federal employment law
Build and enforce HR policies and documentation as headcount grows
Build physical and cybersecurity, risk management, negotiate insurance packages
Run day-to-day operations efficiently - office, purchasing, vendor sourcing and bids, and cost savings across the board
Own document and data organization: paper and electronic files, contract repositories, financial records, and version control, structured so anything can be located on demand
Select and implement accounting, (ERP) , (benefits) payroll, HRIS, and operational systems that replace manual work
Put repeatable, documented processes and controls in place so operations hold up as headcount and complexity scale
Support the CEO on communications, planning, and follow-through on key action items