Voucher Examiner Mid-Level

OBXtek•Dc, DC

About The Position

OBXtek is seeking several Voucher Examiners: Mid-Level to support Direct Hire (DH) staff in the Office of Finance. This role involves mid-level financial management personnel support for USAID payment operations, voucher examination, invoice analysis, and electronic disbursement scheduling. The Voucher Examiner performs moderately complex financial management functions requiring independent judgment, high technical proficiency, strict adherence to federal laws, regulations, and contractual requirements, and close coordination with internal and external stakeholders. Personnel work jointly with USAID Direct Hire staff to ensure that commercial invoices, grant vouchers, cooperative agreements, interagency agreements, and electronic disbursement scheduling are properly received, meticulously reviewed, accurately recorded, and scheduled for payment. This labor category operates within a high-volume, time-sensitive payment environment and performs non-inherently governmental functions under established procedures and internal control frameworks.

Requirements

Candidates must have no prior work experience with/for USAID
Have or be able to obtain a Public Trust
Bachelor’s degree in Accounting, Auditing, Finance, Business Administration or a closely related field, and 4 years of experience at a USG department or agency in government payments and reconciliation OR 9 years of experience in the above activities. The additional 5 years can be substituted for a bachelor’s degree.
A minimum of three (3) years of direct, specialized experience supporting Federal Government payment processing, voucher examination, invoice tracking, or federal accounting operations.
Demonstrated operational knowledge and hands-on experience utilizing the Department of the Treasury's Secure Payments System (SPS), Treasury Check Information System (TCIS), and Treasury’s G-Invoicing and IPAC.
Practical experience working with federal financial management systems and electronic workflow applications (direct experience with the Momentum accounting system is highly desirable).
Exceptional attention to detail, robust analytical and reconciliation capabilities, comprehensive understanding of the Prompt Payment Act (PPA), and the ability to maintain professional communications and performance standards in a fast-paced environment.

Responsibilities

Examine and review complex commercial invoices, grant vouchers, cooperative agreements, interagency agreements, and IPAC transactions to ensure legality, absolute accuracy, and compliance with contractual provisions, Federal Acquisition Regulations (FAR), and Agency payment procedures.
Verify that requested services were rendered, goods were delivered, costs are allowable and allocable, and appropriate funding authorizations are active before scheduling disbursements.
Identify, document, and formally communicate deficiencies or non-compliance in invoice submissions by vendors, contractors, and employees; coordinate corrective actions and conduct systematic follow-ups to ensure prompt resolution.
Apply working knowledge of federal payment policies, applicable provisions of the Code of Federal Regulations (CFR), and USAID guidelines during the review and execution of payment documentation.
Strictly apply Prompt Payment Act (PPA) provisions by tracking invoice timelines, identifying late payments, supporting the automated calculation of interest penalties, and executing corrective processing as needed.
Perform comprehensive research and analysis to reconcile vendor accounts, subsidiary ledgers, and general ledger records within the Phoenix financial system.
Maintain, organize, and systematically audit physical and electronic payment files to ensure proper record retention, support award and contract closeouts, and fulfill internal and external audit readiness requirements.
Prepare supporting documentation and coordinate with the Department of the Treasury to track stop-payments on undelivered checks and obtain official copies of canceled checks.
Communicate clearly, responsively, and professionally with external vendors, internal project officers, and Agency stakeholders regarding billing status, missing documentation, and payment timelines.
Manage multiple payment and examination actions concurrently, maintaining a high volume of output while meeting strict, time-sensitive federal deadlines.
Adhere strictly to established internal control procedures while maintaining absolute confidentiality regarding sensitive financial, proprietary vendor, and personnel data.