Voting Machine Polling Place Coordinator

County of Chester•Government Services Center - Westtown, PA

8d•Hybrid

About The Position

The Voting Machine Polling Place Coordinator is responsible for overseeing daily functions at the voting machine warehouse, supplies inventory and maintaining all electronic voting equipment. This role involves training new employees and election officials, organizing the programming and testing of voting machines, and managing polling place logistics. The coordinator will also be involved in document destruction, preparing supplies, compiling reports, and managing poll worker material inventory and equipment center maintenance. Key responsibilities include executing election logic and accuracy testing, and performing other required duties.

Requirements

High School Diploma or General Education Degree (GED).
Minimum of two years of job-related experience.
Knowledge of voting machine equipment and guidelines with an ability to train.
Strong interpersonal skills and the ability to follow office protocol
Proficiency in grammar and spelling, with strong written and verbal communication.
Ability to interface effectively with all levels of county management.
Balance individual and team responsibilities to complete objectives
Ability to establish priorities, direct work assignments and carry tasks to completion
Detail oriented with an ability to multi-task and resolve recurring problems.
Excellent time management and organizational skills.
Flexible, with an ability to adapt to changing environments and conditions.
Intermediate to Advanced Office Suite Skills, (Word, Excel, PowerPoint, and Explorer)
Intermediate to Advanced OutLook skills (Email and Calendar)

Nice To Haves

Associate’s degree from an accredited college or university with courses in Office Administration, or equivalent combination of education and experience.
Three or more years of job-related experience, with an emphasis on elections.
Knowledge of applicable county, state, and federal laws, rules, and regulations pertaining to election operations.
General knowledge and understanding of Chester County policies and procedures.

Responsibilities

Maintain all electronic voting equipment daily (e.g., charging batteries, testing, etc.).
Train new employees and temp staff and oversee the training of election officials.
Train precinct election officials to operate electronic voting machines.
Organize the programming and testing of all voting machines.
Plot out delivery and pick-up routes for voting machines.
Inspect polling place locations for ADA compliance and voting logistics.
Source locations, manage sign postings and related hearings for new polling places.
Assist in coordinating the destruction of documents based on state and federal mandates.
Prepare necessary electronic voting machines’ supplies that are used for voting.
Compile information and format reports, graphs, tables, records and other sources of information as needed by the department.
Manage poll worker material inventory program.
Manage equipment center (approximately 700 pieces of hardware), including planned and emergent maintenance, appropriate storage and protection, delivery schedules and vendor coordination.
Execute election logic and accuracy testing.
Perform other duties, tasks and special projects, as required.