Visits and Events Coordinator, Admissions

Point Loma Nazarene University•San Diego, CA

5d•$23 - $25•Onsite

About The Position

Provide dependable, professional, and hospitality-focused in-person support for campus visits and admissions events. The Visits & Events Coordinator works closely with the Senior Visit Manager to coordinate the operational details that create a seamless and welcoming experience for prospective students, families, and campus partners. This position is primarily in person due to its highly collaborative and visitor-facing nature. Limited schedule flexibility may be available based on operational needs and demonstrated performance. Occasional evening and weekend work is required to support admissions events.

Requirements

Experience in event coordination, hospitality, customer service, admissions, or administrative support.
Strong organizational and project coordination skills with the ability to manage multiple priorities simultaneously.
An eye for detail and the ability to anticipate needs, identify potential challenges, and solve problems proactively.
Proficiency with Microsoft Office and database systems; experience with CRM platforms is preferred.
A proactive and self-motivated individual with strong initiative and follow-through.
Excellent written and verbal communication skills and a warm, professional approach when interacting with others.
Flexibility and adaptability in a fast-paced, collaborative environment.
Bachelor's degree preferred or equivalent experience in event coordination, hospitality, customer service, admissions, or administrative support.
Demonstrated organizational and project coordination skills.
Proficiency with Microsoft Office and database systems; experience with CRM platforms is preferred.
Excellent written and verbal communication skills.
Ability to manage multiple priorities while maintaining strong attention to detail.
Ability to work collaboratively with diverse groups of students, families, faculty, and staff.
Commitment to excellent customer service and hospitality.
Evidence of Christian commitment and active church involvement. In addition, staff agree to live in agreement with PLNU's Community Life Covenant.

Nice To Haves

Knowledge and experience working with a diverse population is preferred.

Responsibilities

Support the day-to-day operations of the Admissions front desk and visitor experience, providing excellent customer service to prospective students, families, and campus partners.
Coordinate daily campus visit logistics, including visitor packets, meal passes, name tags, tour materials, hospitality details, and welcoming guest spaces.
Coordinate group and customized visits, including scheduling, confirmations, individualized itineraries, visitor communications, and collaboration with faculty and campus partners.
Coordinate the logistical execution of admissions events such as Preview Days, Sunset Tours, and other special programs.
Submit and track work orders, room reservations, catering requests, event materials, registration numbers, planning documents, and event timelines.
Assist with event setup, breakdown, walkthroughs, quality assurance, and day-of execution alongside student ambassadors and campus partners.
Collaborate with Facilities, Dining Services, faculty, staff, and other campus partners to communicate schedules, timelines, and operational needs.
Work alongside the Senior Visit Manager and student ambassador team, providing guidance during visits and events and assisting with training and preparation for admissions programming.