Visa & Immigration Advisor
About The Position
The Visa & Immigration Services Administration department supports international faculty, trainees, students, and staff by ensuring compliance with U.S. immigration regulations and institutional policies. The team facilitates employment authorization, visa sponsorship, and status maintenance while serving as a central resource for non-U.S. citizens and institutional partners. Through ongoing monitoring, communication, and regulatory alignment, the department enables a seamless experience for global talent entering and continuing employment. The Visa & Immigration Advisor provides expert guidance on nonimmigrant visa processes and regulatory compliance while serving as a key liaison between the institution, international employees, and government agencies. This role manages visa sponsorship, tracks immigration status, and ensures adherence to federal regulations through proactive communication and system oversight. The advisor also supports institutional operations by delivering training, audits support, and policy interpretation.
Requirements
- Bachelor's Degree in Social Sciences, Business Administration, Humanities, Education, or a related field
- 3 years Professional immigration experience
- Must be either a U.S. Citizen or a U.S. Lawful Permanent Resident
- Federal Code of Regulation - 8 C.F.R. 214.3 (1) (1)
- Strong time management skills
- Customer service orientation
- Excellent written and verbal communication skills
- Experience interfacing with government agencies
- Experience interpreting immigration regulations
Nice To Haves
- Experience supporting SEVIS programs (J-1 or F-1)
- Experience filing nonimmigrant visa petitions such as H-1B or TN
- Relevant certifications or training in immigration compliance (e.g., NAFSA, AILA)
- Ability to work collaboratively
- Ability to manage complex caseloads
- Attention to detail
- 3 years Work experience in the area of immigration and/or the Student Exchange Visitor Information System (SEVIS)
- Experience working with federal and state agencies
- Experience supporting institutional immigration programs
Responsibilities
- Serve as Designated School Official (F-1), Alternative Responsible Officer (J-1), and Designated Hiring Authority (H-1B) for visa programs
- Prepare and process nonimmigrant visa applications (F-1, J-1, H-1B, TN, E-3, and others)
- Provide visa clearance guidance and communicate immigration options to international candidates and departments
- Maintain and update SEVIS records and internal systems to track visa status and compliance
- Conduct Form I-9 employment verifications and ensure accurate documentation
- Monitor visa expiration timelines and notify stakeholders of upcoming changes
- Serve as liaison to federal, state, and international agencies (e.g., DHS, USCIS, DOS, SSA)
- Support audits and prepare official immigration correspondence for agencies
- Deliver orientations and training sessions on immigration processes and compliance
- Maintain current knowledge of immigration regulations through research, training, and professional development
- Reading the Federal Register and other regulatory resources (e.g. Department of Labor, Department of State, Department of Homeland Security, NAFSA, and AILA)
- Participating in numerous webinars
- Attending conferences, workshops, seminars, training, and meetings
Benefits
- Employer-paid medical coverage starting day one for employees working 30+ hours/week
- Optional group dental insurance
- Optional group vision insurance
- Optional group life insurance
- Optional group AD&D insurance
- Optional group disability insurance
- Accruals for PTO
- Accruals for Extended Illness Bank
- Paid holidays
- Wellness programs
- Childcare assistance
- Other leave options
- Tuition Assistance Program after six months of service
- Access to extensive wellness programs
- Access to fitness programs
- Access to employee resource groups
- Defined-benefit pension through the Teachers Retirement System
- Voluntary retirement plans
- Employer-paid life insurance
- Employer-paid reduced salary protection programs
- Medical
- Dental
- Paid time off
- Retirement
- Tuition benefits
- Educational opportunities
- Individual and team recognition
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
