Virtual Item Processing Lead Specialist

KeyBank•Brooklyn, OH

2d•$19 - $25•Hybrid

About The Position

We are seeking a detail-oriented Processing Specialist to support banking operations by managing and optimizing image-based workflows. This role focuses on processing, validating, and enhancing digital images for financial documents, ensuring accuracy, compliance, and efficiency in transaction processing. Strong 10 key skills are required. Job Summary Process and validate images of checks, payment documents, and other financial records using specialized imaging systems. Ensure compliance with Key Bank’s banking standards, regulatory requirements, and security protocols. Optimize image quality for accurate data extraction and fraud description. Collaborate with operations and IT teams to troubleshoot imaging issues and improve workflows. Monitor system performance and recommend enhancements for speed and accuracy. Maintain documentation for imaging processes and adhere to audit requirements. Essential Functions Primary focus is on execution within defined parameters with some expansion based on development. Roles at this level are responsible for routine operational and/or administrative work with little to no discretion and decision-making Administering defined procedures, analyses, tasks and report preparation while receiving explicit instructions for filing, recording, processing, servicing, recording, and/or organization of documentation associated with a product or process May assist in reviewing or ensuring proper documentation or procedures are used for basic activities Performs basic routine tasks assigned by manager with little autonomy. May provides service in relation routine billing inquiries, service requests, suggestions and complaints from customers. Completes work by following clear defined procedures Identifies and resolves moderate issues by following established guidelines. Refers more complex problems to Senior level or supervisor. May provide service in relation moderate complex billing inquiries, service requests, suggestions and complaints from customers. Uses some independence of thought to resolve basic issues and refers more complex problems to supervisors or other experts. Recommends and implements programs to solve routine issues, contributes to workflow or process change and redesign, and forms a foundational/basic understanding of the specific product or process. Is fully proficient in duties while working under moderate to limited supervision. Performs other duties as assigned; duties, responsibilities and/or activities may change, or new ones may be assigned at any time with or without notice.

Requirements

High School Diploma or GED (required)
Minimum 1 year in operations or general office role (required)
Working knowledge of business concepts, tools, and processes that are needed for making sound decisions in the context of the company's business; ability to apply this knowledge appropriately to diverse situations.
Working knowledge of customer service concepts and techniques; ability to meet or exceed customer needs and expectations and provide excellent service in a direct or indirect manner.
Working knowledge of back office operations; ability to implement the practices, processes, technologies, and applications associated with banking transaction processing and records management.
Working knowledge of major production application systems used for delivery of services to internal and external clients; ability to leverage major production application systems in diverse situations.
Working knowledge of the importance of meeting or exceeding established targets; ability to drive critical activities to completion.
Working knowledge of the necessity and value of accuracy; ability to complete tasks with high levels of precision.
Working knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations.
Working knowledge of the concepts and principles of Gemba Kaizen methodology; ability to identify and eliminate manufacturing waste through iterative improvements to processes.
Working knowledge of the necessity for continuous personal growth and learning; ability to gauge one's strengths, limitations and interests accurately, and use this knowledge for purposes of performance effectiveness self-development.
Working knowledge of successful approaches and techniques for dealing with change; ability to adapt to a changing environment and be comfortable with change.
Working knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner.
Working knowledge of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.
Basic understanding of processes, tools and techniques for assessing and controlling an organization's exposure to risks of various kinds; ability to apply knowledge of risk management appropriately to diverse situations.

Nice To Haves

Bachelor's Degree or equivalent experience (preferred)

Responsibilities

Process and validate images of checks, payment documents, and other financial records using specialized imaging systems.
Ensure compliance with Key Bank’s banking standards, regulatory requirements, and security protocols.
Optimize image quality for accurate data extraction and fraud description.
Collaborate with operations and IT teams to troubleshoot imaging issues and improve workflows.
Monitor system performance and recommend enhancements for speed and accuracy.
Maintain documentation for imaging processes and adhere to audit requirements.
Administering defined procedures, analyses, tasks and report preparation while receiving explicit instructions for filing, recording, processing, servicing, recording, and/or organization of documentation associated with a product or process
May assist in reviewing or ensuring proper documentation or procedures are used for basic activities
Performs basic routine tasks assigned by manager with little autonomy.
May provides service in relation routine billing inquiries, service requests, suggestions and complaints from customers.
Completes work by following clear defined procedures
Identifies and resolves moderate issues by following established guidelines.
Refers more complex problems to Senior level or supervisor.
May provide service in relation moderate complex billing inquiries, service requests, suggestions and complaints from customers.
Uses some independence of thought to resolve basic issues and refers more complex problems to supervisors or other experts.
Recommends and implements programs to solve routine issues, contributes to workflow or process change and redesign, and forms a foundational/basic understanding of the specific product or process.
Is fully proficient in duties while working under moderate to limited supervision.
Performs other duties as assigned; duties, responsibilities and/or activities may change, or new ones may be assigned at any time with or without notice.