V101- Virtual Executive Assistant
About The Position
Join Job Duck as a Virtual Executive Assistant and play a key role in supporting a fast-growing business law practice. In this position, you will serve as the right hand to a busy executive, ensuring daily operations run smoothly, priorities stay on track, and important details never fall through the cracks. You will manage schedules, coordinate communications, prepare materials, organize information, and provide proactive administrative support that helps drive business success. The ideal candidate thrives in a dynamic environment, remains calm through periods of growth and change, and is confident working with direct communication styles while maintaining professionalism and focus. If you are highly organized, detail-oriented, resourceful, and enjoy solving problems before they become issues, this opportunity offers meaningful impact and professional growth.
Requirements
- 2- 3 years of experience as an Executive Assistant, Administrative Assistant, Virtual Assistant, or similar support role
- Experience managing executive calendars and inboxes
- Experience coordinating meetings, travel arrangements, and business documentation
- Experience working in fast paced and evolving environments preferred
- MyCase, OpenPhone, Microsoft Office Suite, Microsoft Outlook, Microsoft Excel, OneDrive, Calendly
- Strong organizational and time management skills
- Ability to manage multiple priorities simultaneously
- Comfortable working independently with minimal supervision
- Ability to maintain confidentiality and professionalism
- Reliable internet connection and dedicated workspace
Nice To Haves
- Executive Support
- Calendar Management
- Email Management
- Meeting Coordination
- Travel Coordination
- Document Preparation
- Document Management
- Records Management
- Report Generation
Responsibilities
- Anticipate administrative needs and proactively implement solutions
- Track action items and follow ups from meetings and conversations
- Monitor ongoing projects, priorities, and deadlines to ensure nothing falls through the cracks
- Coordinate scheduling activities through Calendly and related platforms
- Maintain and coordinate the executive's calendar, preventing scheduling conflicts and ensuring appointments are accurately managed
- Generate and compile reports as requested
- Manage and update information within MyCase and other business systems
- File, organize, and maintain digital documents and records
- Book and coordinate business travel arrangements, accommodations, and itineraries
- Serve as a key point of coordination between the executive and internal or external stakeholders
- Prepare documents, reports, presentations, and supporting materials for meetings and business activities
- Schedule internal and external meetings and distribute necessary meeting materials
- Manage and organize the executive's inbox, ensuring timely responses and follow up on critical communications
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
