Marketing Virtual Assistant - 19334
Somewhere
•Remote
About The Position
We are seeking a highly detail-oriented Virtual Assistant to provide operational and administrative support across multiple regional teams. This role is focused on executing high-volume, process-driven tasks with precision particularly across affiliate management, influencer coordination, and financial administration. The ideal candidate is proactive, organized, and thrives in a structured, execution-heavy environment with minimal supervision.
Requirements
- Previous experience as a Virtual Assistant or in an operations/admin role (preferably within e-commerce or a marketing agency)
- Strong attention to detail with a high level of accuracy in repetitive tasks
- Highly organized with the ability to manage multiple workflows across regions
- Proactive and process-driven with a strong sense of ownership
- Comfortable handling high-volume, manual execution tasks independently
- Strong written English communication skills
Nice To Haves
- Experience with tools such as ClickUp (or similar project management platforms) is a plus
- Execution-focused with a “doer” mindset
- Thrives in structured, task-heavy environments
- Able to work with minimal supervision and maintain consistent output quality
- Reliable, consistent, and process-oriented
Responsibilities
- Conduct monthly order reconciliation across affiliate platforms and internal systems
- Cross-check sales data to approve or decline commissions based on order status
- Ensure accuracy and consistency across all affiliate reporting
- Execute initial outreach to creators using pre-approved templates across multiple markets
- Coordinate end-to-end product seeding logistics, including shipping and tracking
- Maintain organized records of creator communication and deliveries
- Monitor influencer and affiliate accounts daily to identify live content
- Download and organize content into centralized folders for paid media use
- Proactively request whitelisting/dark post codes from creators once content is live
- Submit all paid media assets via ClickUp, ensuring complete and accurate data entry (links, codes, descriptions)
- Perform routine website checks following campaign or offer launches
- Verify functionality of links, discount codes, and promotional banners
- Flag and report any issues promptly
- Collect, verify, and organize invoices from partners and creators
- Maintain accurate financial records and documentation
- Support general administrative tasks as needed
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
