Virtual Assistant - Board Support

Mental Health Association of Maryland

5h•$30 - $40•Remote

About The Position

MHAMD and BrainFutures seek a Virtual Assistant to provide administrative and coordination support to their Boards of Directors and committees. This role requires exceptional follow-through, sound judgment, discretion, and professionalism when working with senior executives and board members on sensitive and strategic matters. The time commitment is flexible, averaging fewer than five hours per week, with workload varying according to meeting schedules and board activity.

Requirements

Prior experience supporting Boards of Directors, executive leadership teams, or senior-level committees strongly preferred.
Demonstrated initiative, persistence, and accountability for results rather than merely completing assigned steps.
Proficiency with Microsoft 365, Outlook, Zoom, and AI tools.
Strong interpersonal judgment and the ability to maintain strict confidentiality.

Responsibilities

Coordinate schedules for two Boards of Directors (approximately 10–15 members each) and five committees. Proactively resolve scheduling conflicts through persistent follow-up, including direct phone and text outreach when email is insufficient.
Prepare and distribute meeting agendas, materials, and communications in coordination with staff and board leadership.
Set up and host Zoom meetings, provide technical support as needed, and prepare accurate, concise meeting minutes that reflect sensitive, nuanced, and strategic discussions.
Facilitate timely information exchange among board and committee members and staff, track outstanding requests, and follow through to completion.
Maintain organized board records and handle confidential information with appropriate discretion.