Victim Witness Coordinator — 30 hours per week

KMRG, LLC•Cleveland, OH

1d•$17 - $22•Hybrid

About The Position

We are seeking an experienced Victim Witness Coordinator to support the Department of Justice (DOJ). The ideal candidate will be dedicated and detail-oriented in order to provide support to the Victim-Witness Program. In this role, you will assist with fact witness management and work closely with Victim-Witness personnel to ensure the judicial process runs smoothly. This position involves a variety of clerical and administrative tasks aimed at supporting witness management and enhancing the services provided to victims.

Requirements

Progressive and relevant experience
U.S. citizenship required since this role supports the U.S. federal government
Applicants will be subject to a background investigation.

Nice To Haves

Preference for college degree

Responsibilities

Provide witness management assistance prior to, during, and after trial
Work directly with witnesses to ensure appearance for court, pre-trial conferences, and grand jury
Respond to witness field phone calls, questions, and other inquiries
Notify attorneys of special circumstances or needs of witnesses
Confer with attorneys regarding fact witness appearance and special circumstances
Determine a witnesses’ special circumstances or needs
Meet with witnesses upon arrival to designated hearings or pre-trial conferences
Perform courtroom orientation for witnesses
Ensure a safe waiting area is available for witnesses
Establish and maintain a variety of witness files, documents, and databases
Assemble fact witness documents following established procedures and DOJ regulations for retention
Establish and maintain a calendar or database of active and pending witness appearances
Track hearings, trial dates, grand jury, and scheduling conferences
Obtain information and coordinate with the Court, Probation, Pretrial, U.S. Marshals Service, investigative agencies, etc.
Edit documents according to DOJ style and format
Compose letters using legal expertise in fact witness laws and regulations
Perform other administrative and logistical witness management related duties as required or assigned
Notify witnesses concerning travel arrangements and appearance date/time
Obtain pertinent information for files and documents necessary to arrange witness travel and reimbursements
Complete and submit documentation for special travel authorizations
Obtain prior approval before proceeding with travel arrangements
Ensure all travel documents and appearance dates and times are provided to witnesses prior to their appearance
Make necessary arrangements for witness travel and lodging according to DOJ policies and procedures
Collect necessary documentation and signatures for witness reimbursement documents
Prepare and submit documentation for witness reimbursement, including witness vouchers
Furnish requested information concerning pending and completed witness vouchers
Gather required documentation and reconcile Government Travel Accounts