Vice President (Proejct Management)

Golub Capital•Chicago, IL

3d•Hybrid

About The Position

The Technology Solutions (“TS”) Department is responsible for designing and delivering state of the art technology solutions that are designed to create efficiency, mitigate risk and grow revenue for the Firm. Technology Solutions is also responsible for defining, managing and executing a robust Cyber Security program following the NIST Cyber Security Framework. Technology Solutions focuses on technical excellence through innovative application designs, robust data integration and analytics, high availability infrastructure and gold level service for our key stakeholders with information security embedded throughout. Critical functions within Technology Solutions include Project Management, Vendor Management, Business Analysis, Enterprise Data Governance and Stewardship, Application Development and 3rd Party Integration, Strategic and Secure Infrastructure and Operations. The Technology Solutions Department collaborates closely with Firm leadership and business unit heads to develop plans in line with business objectives. The TS Department is looking for an experienced individual with program management, project management, analysis and client relationship management skills to join the Finance and Governance Team and help support key initiatives. The candidate should have excellent problem-solving skills, keen attention to detail, an inquisitive nature, a passion for excellent service, the ability to self-start and be resourceful and a strong understanding of technology, portfolio and financial management. This role requires a great deal of communication with employees at all levels, so exceptional verbal and written communication and influencing skills are essential.

Requirements

Bachelor’s degree in computer science, business or related field is required
10 – 15 years of experience in a similar role
Subject matter expert in Microsoft Project
High level of proficiency with Microsoft Office applications (Word, Excel, PowerPoint, MS Visio)
Self-motivated, team oriented, flexible and able to multi-task
Proactive self-starter with a positive can-do and ‘no job too small’ attitude
Detail-oriented with excellent analytical and problem-solving skills
Exceptional interpersonal, verbal, written and presentation skills
Results oriented with a high level of personal and team accountability
Enthusiastic about working in office and creating a Gold Standard hybrid work culture

Nice To Haves

Triages, troubleshoots and resolves technical support issues. Escalates issues as needed.
Utilizes software development, secure programming principles and a knowledge of programming languages to develop, configure and / or integrate new software and applications.
Identifies business needs across departments within the Firm to understand the challenges, goals and problems that the business needs to solve and identifies appropriate technical solutions.
Manipulates, restructures and / or queries data for various purposes, including reconciling issues in the database, designing database structures and / or generating reports. Adheres to governance principles and maintains data integrity and security.
Identifies, forecasts and articulates ways to pursue and manage informed risks in ambiguous, complex or uncertain situations based on sound value propositions and an analysis of potential rewards and costs.
Evaluates the functionality of an application, system or solution to ensure that requirements have been met and defects have been identified. Applies an understanding of end user requirements and usage in the end-to-end system to produce a quality product.
Demonstrates an understanding of the Firm's position in the industry, including its complex structure and competitive advantage in the marketplace. Monitors industry trends and changes and recognizes their relevancy and implications.
Documents and communicates technical processes and procedures in area of specialty to stakeholders. Adapts the level of detail and specificity based on the needs of the intended audience.
Manages and coordinates with external vendors. Researches and identifies new vendors as needed and monitors performance.
Builds and maintains effective partnerships with internal clients and end users by advising on their needs and options, advocating for their business within the Technology Solutions department and managing expectations appropriately.
Manages Technology Solutions project elements considering conflicting priorities, interdependencies, business objectives, communications and available resources.
Leverages an agile and creative mindset to drive innovative value creation, continuous process improvement and proactive learning through new technology, processes and people.

Responsibilities

Owning the full lifecycle management of the program within Technology Solutions, from initiation through planning, execution, monitoring and closure
Establishing and maintaining the program governance structure (steering committees, working groups, RACI tables, decision logs)
Ensuring alignment with organizational goals, TS standards and enterprise architecture
Developing and maintaining the integrated project plan, including scope, milestones, timelines, dependencies and critical path
Identifying and coordinating required resources across business units, TS and vendors
Managing workstreams across configuration, integrations, data migration, testing, change management, training and deployment
Serving as the primary liaison with the 3rd‑party vendor, managing deliverables, SLAs, risks and change requests
Facilitating communication between the vendor and internal technical teams to ensure requirements are fully understood and met
Building strong relationships with business partners, executives, SMEs and technical teams to ensure shared understanding and alignment
Working with functional and technical SMEs to define future-state architecture and integration needs
Ensuring all integration points (APIs, middleware, authentication, data flows) are documented, validated and approved
Supporting gap analyses between legacy functionality and the new solution
Overseeing planning and execution of system testing, integration testing, UAT and performance testing
Tracking defects, ensuring timely remediation and coordinating re-testing cycles
Validating readiness criteria before go‑live
Leading development of cutover strategy, runbooks and contingency plans
Coordinating data migration activities (mapping, validation and reconciliation)
Ensuring controlled decommissioning of legacy systems, including data retention, archival and dependency removal
Managing post-implementation support and issue triage
Ensuring operational handoff to support and maintenance teams
Conducting lessons‑learned sessions and creating a project close‑out report
Identifying risks early and maintain a proactive mitigation strategy
Facilitating issue resolution, escalation management and decision tracking
Maintaining change control processes for scope, schedule and budget adjustments
Creating and owning the communication plan (executive updates, team status, milestones and roadmap visuals)
Delivering concise, transparent updates to senior leadership and stakeholders
Ensuring all project documentation is organized, current and accessible