Vice President, Procurement and Purchasing

State of Indiana•Indianapolis, IN

5d•$105,000 - $115,000

About The Position

The Vice President, Procurement and Purchasing is the hands-on leader of the Indiana Economic Development Corporation’s procurement, purchasing, and travel operations within the Finance team. The role manages day-to-day administration and execution of end-to-end procurement processes, ensuring policy compliance, operational efficiency, accurate financial execution, and oversight of the full lifecycle of these functions. The position manages post-award administration, including purchase order alignment, spend controls, exception reviews, and resolution coordination with Finance, Legal, and Vendor Management. It also provides leadership and operational oversight to the Travel Director. Serving as the central accountability point for procurement and purchasing, the Vice President monitors controls, manages processes, resolves issues, and promotes consistent application of policies and procedures. The role works across functions to strengthen governance and support transparent, compliant procurement practices and the agency’s operational and financial integrity. It manages staff within the department, including the Travel Director, as agency needs require. The position develops and maintains procurement, purchasing, travel, and credit card policies and procedures tailored to IEDC’s statutory autonomy and operating needs. It oversees requisitions, purchase orders, contracting workflows, subscriptions, licenses, renewals, vendor invoices, reconciliations, reporting, and coordination with Finance and Vendor Management. The role also provides staff training, supports audits and oversight, and uses procurement and spending data to recommend improvements. The salary range is $105,000–$115,000 annually, commensurate with education and work experience.

Requirements

A minimum of 8 years of experience in finance or related work experience.
At least 5 years of experience in state government or a large enterprise.
Deep understanding of state procurement procedures.
Strong working knowledge of state financial systems, statutes, and procurement procedures.
Proficiency in accounting software and Microsoft Office Suite, including Outlook, Excel, Word, PowerPoint, and SharePoint, as well as Adobe and other work platforms.
Strong analytical and data interpretation skills.
Familiarity with Indiana Procurement Codes and agency purchasing policies.
Exceptional verbal and written communication skills.
Outstanding customer service and problem-solving abilities.
Ability to design and implement policy frameworks in environments with unique statutory authority.
Any combination of education and/or demonstrated experience that provides the knowledge, skills, and abilities needed to perform the essential functions.

Nice To Haves

Bachelor’s degree in accounting, finance, or a related field preferred.
Master’s degree in business, accounting, finance, or a related field encouraged.
Experience working within Indiana State Government in an agency or office with statutory procurement autonomy, such as a separately elected statewide office or independent commission, strongly preferred.
Experience administering or developing procurement or operational policies in autonomous or semi-autonomous state agencies preferred.
Experience with or knowledge of PeopleSoft E-Procurement or another ERP procurement and financial system preferred.
Understanding of the distinctions between statewide procurement rules (IDOA) and statutory exemptions applicable to independent state entities.

Responsibilities

Serve as the primary procurement contact and subject-matter resource for agency staff, vendors, and stakeholders.
Develop, document, refine, administer, and enforce internal procurement, purchasing, travel, and credit card policies and procedures.
Establish, monitor, and enhance internal controls across procurement, travel, and credit card activities; support compliance, risk mitigation, and audit readiness.
Interpret and apply IEDC procurement rules, promote consistent governance, and escalate questions about statutory boundaries as needed.
Create, process, and track requisitions and purchase orders with appropriate documentation and approvals.
Review unliquidated purchase order reports and coordinate encumbrance adjustments with Finance.
Coordinate with Finance on spending plans, forecasts, budget alignment, reconciliations, budget meetings, and financial dashboards.
Manage the procurement portion of contracting workflows in Ironclad and coordinate post-execution contract record continuity with Vendor Management.
Oversee organizational subscriptions, licenses, procurements, and renewals; monitor open purchase orders and reconcile discrepancies.
Audit vendor invoices against contract terms, pricing, and procurement policies.
Generate procurement, contract-utilization, purchasing, and other individualized reports for departments and leadership.
Track federal, statutory, and policy-based reporting requirements and support timely compliance.
Reconcile contract utilization and purchasing activity, communicate discrepancies and risks to Finance leadership, and share variance signals with Vendor Management.
Investigate and resolve procurement system and vendor discrepancies with Finance and other stakeholders.
Liaise with external oversight bodies, including SBOA and legal reviewers, regarding IEDC’s autonomous procurement posture.
Provide agency-wide training on procurement, purchasing, and travel policies.
Define and document the pre-award to post-award handoff to Vendor Management, including repository ownership, obligation tracking, and performance-monitoring responsibilities.
Manage department staff, including the Travel Director, and lead procurement governance across IEDC.
Partner with Legal, HR, Vendor Management, and Finance leadership to align policies across organizational functions.
Participate in creating, documenting, and maintaining procurement-related standard operating procedures.
Analyze procurement issues, resolve routine matters using sound judgment, and escalate complex or high-risk issues appropriately.
Analyze procurement and purchasing spend data to identify trends, assess performance, and recommend improvements to efficiency, compliance, and internal controls.
Assist with tasks outside regular duties and handle sensitive financial and contractual information with professionalism, discretion, and sound judgment.
Engage in training to stay current on procurement practices, technologies, and statutory requirements.

Benefits

Three medical plan options, including prescription coverage, plus vision and dental plans
Wellness Rewards Program with gift card rewards for completing wellness activities
Health savings account with bi-weekly state contributions
Deferred compensation 457(b) account with employer match
Two fully funded pension plan options
Paid leave, including 160 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
Up to 16 hours of paid community service leave
Combined 192 hours of paid vacation, personal, and sick leave
12 paid holidays, or 14 in election years
Education Reimbursement Program
Group life insurance
Referral Bonus program
Employee assistance program with covered behavioral health visits
Eligibility as a qualified employer for Public Service Loan Forgiveness
Free parking for most positions
Free LinkedIn Learning access