Vice President, Finance and Operations

Active Minds•,

3d•$130,200 - $151,900•Remote

About The Position

Active Minds is seeking an experienced, motivated and strategic Vice President of Finance and Operations to join its team. Reporting to the Chief Operating Officer, the VP of Finance and Administration will be a key member of the leadership team charged with oversight and execution of all financial processes and procedures, technology, and business operations at Active Minds. The VP of Finance and Operations is tasked with expanding thought leadership, cultivating and maintaining relationships, providing team leadership/management, and working cross-functionally with the Operations Team and all Active Minds departments. This role is responsible for driving innovation, strategic thinking, and execution of all Finance, Technology, and Business Operations priorities, ensuring that all members of the Active Minds team have the tools and resources they need to productively accomplish their roles. This is an outstanding opportunity for a finance, tech, and operations executive with strong leadership experience and creative problem-solving skills in a high-growth, mission-driven organization. The VP of Finance and Operations will directly oversee the Director of Technology, Director of Operations and Special Projects, Senior Associate of Accounting, and contracted Bookkeeper.

Requirements

Bachelor’s degree or other certification in finance, accounting, or related field; CPA certification, Masters of Accounting (MAC) and/or MBA preferred
Thorough knowledge of GAAP and FASB topics as applied to nonprofits; must be familiar with nonprofit finance and accounting regulations
High level of financial and analytical skills and extensive knowledge of financial policies, practices, and nonprofit systems
A minimum of 10 years of relevant experience, including in a nonprofit environment, with at least 5 years of managerial experience in leading a team and mentoring staff in a high-growth environment
Proven track record in the areas of planning, financial management and operational oversight
Strong interest in and commitment to the mission and goals of Active Minds
Must have Quickbooks Online experience; ERP and other accounting software experience a plus
Experience with Salesforce a plus

Nice To Haves

CPA certification
Masters of Accounting (MAC)
MBA
ERP and other accounting software experience
Experience with Salesforce

Responsibilities

Lead all accounting and financial reporting for the organization, including overseeing the development of the organization’s annual budget and monitoring performance against individual grant and program budgets throughout the fiscal year
Oversee annual audit process, including managing relationship with external auditor, and preparation and maintenance of reports needed for annual audit
Report regularly to the Executive Director, Chief Operating Officer, and Board Treasurer on financial performance; provide regular insight on financial results and best practices
Coordinate with division leads to ensure department finances are being tracked effectively and financial resources are being strategically allocated to meet organizational goals
Facilitate and help manage the accounting monthly close and reporting in a timely manner
Lead the Finance Department, providing supervision and strategic direction to the Senior Associate of Accounting and contract Bookkeeper
Provide proactive, creative, cross-functional thinking and ideas to enhance organizational financial oversight
Support the organization’s process for acceptance of complex gifts and assets
Assist the Executive Director and Treasurer of the Board as needed, supporting execution of the organization’s investment strategy including overseeing updates to the investment policy statement, relationship with investment managers, and evaluation of investment activity
Serve as primary staff liaison to the Board Finance Committee; effectively communicate and present critical financial matters at select Board of Directors and committee meetings
Represent the organization externally, as necessary, particularly in banking and lease negotiations
Ensure staff accountability to financial procedure via the completion of the Credit Card agreement form
Oversee the Director of Technology, and guide technology staff in ensuring that the platforms, software, and services in use continue to meet the evolving needs of the staff
Partner with the Director of Technology to ensure org-wide initiatives are prioritized effectively on the IT roadmap, and reprioritization happens as new needs surface
Ensure the Technology team’s strategic goals remain on track and are well communicated across the org at all times; regularly monitor progress and communicate updates &/or challenges to the COO
Provide strategic oversight to the Director of Operations and operations staff to ensure that business operations, including maintenance of the physical office (e.g., office security, supplies procurement etc.), relationships with partners/vendors and landlords, drafting of Operations policies & procedures, internal operations audits, equity in operations at Active Minds, and all operational and administrative systems work effectively and smoothly to support the rest of the organization
Manage team priorities and workflows to ensure operational functions are delivered efficiently and aligned with organizational goals
Ensure the Operations team’s strategic goals and priorities remain on track and are well communicated across the organization at all times; regularly monitor progress and communicate updates &/or challenges to the COO
Supervise the Finance, Technology and Operations teams, ensuring their roles, responsibilities, and priorities are clear and executed effectively
Implement an appropriate system of policies, internal controls, accounting standards, and procedures, working in collaboration with the Director of Operations & Special Projects
Maintain continuous lines of communication, keeping the Executive Director & COO informed of all critical issues necessary for organizational leadership
Provide analytical support to Active Minds’ Executive Team, including development of internal management reporting capabilities
Develop skills & capabilities and provide growth opportunities for entire IT, Operations and Finance Team
Serve as member of the organization’s Leadership Team, responsible for operationalizing and assessing the organization’s strategic and innovation opportunities, culture-building, and more as needed