Vice President, Administrative Services

Monterey Peninsula College • Monterey, CA

8d • Onsite

About The Position

Monterey Peninsula Community College District is committed to educational equity for all students, as outlined in the District's Governing Board Goals, Mission, Vision, Values, and Institutional Goals, Equal Employment Opportunity Plan, and Student Equity Plan. We provide students with a rich and dynamic learning experience that embraces differences—emphasizing collaboration, engaging students in and out of the classroom, and encouraging them to realize their goals and become global citizens and socially responsible leaders. When you join our team at Monterey Peninsula College, you can expect to be part of an inclusive, innovative, and equity-focused community that approaches higher education as a matter of social justice requiring broad collaboration among faculty, classified staff, administration, students, and community partners. Monterey Peninsula College is designated as a Hispanic Serving Institution (HSI) and is an affiliate of the statewide Puente Project and Umoja Community of California Community Colleges. Monterey Peninsula College has a diverse student population that is a reflection of the communities it serves. We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, orientations, and intersections of these identities, and others not yet identified. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate will be an equity-minded individual dedicated to collaborating with faculty, classified staff, administration, students, and community partners who are also committed to closing equity gaps. An equity-minded individual is a person who already does or has demonstrated the desire to: Hold ourselves accountable as educators for closing equity gaps and engaging in equitable practices; Reframe inequities as a problem of practice and view the elimination of inequities as an individual and collective responsibility; Implement positive race-consciousness and embrace human difference; Reflect on institutional and teaching practices and make them more culturally responsive; and Collaborate with colleagues on equity-related initiatives. Monterey Peninsula College seeks employees who value mentorship and working in a collegial, collaborative environment, guided by a commitment to helping all students achieve their educational and career goals. All departments value collaboration across disciplines to create inclusive, integrated, and interdisciplinary learning experiences.

JOB SUMMARY
Under policy direction from the Superintendent/President, works collaboratively with members of the Executive Leadership Team to provide District leadership, planning and policy development; plans, organizes, directs and integrates operations of the Administrative Services division, including the Fiscal Services, Facilities, Information Systems, and Security and Emergency Operations departments; serves as the District’s Chief Business Officer with accountability for ensuring the accuracy and integrity of the District’s financial management, budgeting, accounting, auditing and reporting systems; plays a key role in collective bargaining; may be assigned additional responsibilities as part of the senior management team; and performs related duties as assigned.

DISTINGUISHING CHARACTERISTICS
A Vice President, Administrative Services is distinguished from other Vice Presidents by the incumbent’s management oversight of the District’s fiscal and physical assets, infrastructure and operations. Incumbents in this classification require a broad knowledge of the District's budgeting process, fiscal operations, purchasing and contracting, funding mechanisms, buildings and facilities, safety/security programs and various administrative services. Accountabilities are broad in scope and require a high degree of administrative discretion in their accomplishment.

Requirements

• A master's degree from an accredited institution in finance, accounting, business or public administration or a closely related field and five years of increasingly responsible management experience in the area of administrative services expertise, including two years in a business management capacity that included budget and finance in public education; or an equivalent combination of training and experience.
• A California driver’s license, an acceptable driving record, and current vehicle insurance meeting State of California requirements or the ability to travel to various campus locations.

Nice To Haves

• Leadership experience in higher education with a preference for experience within the California Community College system.
• Demonstrated use of equity-centered and student-centered approaches in decision-making.
• A demonstrated commitment to equitable management practices and/or management best practices for diverse workplaces.
• Experience communicating complex information, concepts, or objectives, including fiscal information, verbally and in written form to stakeholders, such as faculty, staff, students, and community members.
• Experience with labor negotiations and collective bargaining agreements.
• Experience with community college funding and budgets, including apportionment, grants, and categorical programs.
• Training and/or certifications in public finance and accounting, including, but not limited to, possession of a Certified Public Accountant License (CPA).
• Experience with facilities operations and management.
• Experience with information technology operations and management.
• Experience facilitating and overseeing public bond programs and corresponding budgets.
• Experience or demonstrated oversight of safety and security of a public educational institution or equivalent.
• Experience providing leadership in a shared governance environment that fosters transparent communication and inclusive decision-making.
• Knowledge of: Advanced theory, principles, practices and techniques of financial management, including budgeting, general and governmental accounting, particularly involving financial statement preparation and methods of cash control, internal control, reporting and audit.
• Generally accepted accounting principles, Government Accounting Board standards and other standards and requirements applicable to community colleges.
• Principles and practices of facilities maintenance and construction management including the bidding, selection and evaluation of contractors and vendors.
• Principles and practices of information technology systems, including selection, implementation and evaluation for the advancement of administrative and other organizational computing at a level needed for assigned duties.
• Principles and practices of business and financial management of public educational institutions.
• Collective bargaining negotiations and labor contract issues.
• Current legislation and operational trends pertinent to community college administrative services.
• Federal, state, and local laws and regulations impacting information technology functions, including reporting and data security requirements, the California Education Code, and Family Educational Rights and Privacy Act (FERPA).
• Accrediting Commission for Community and Junior Colleges standards and reporting requirements.
• Principles and practices of sound business communication.
• Research methods and analysis techniques.
• Principles and practices of organizational improvement, equity and culture change.
• Safety policies and safe work practices applicable to the work being performed.
• Board Policies, Administrative Procedures, Human Resources policies and procedures, Equal Employment Opportunity, and collective bargaining agreements.
• Ability to: Work collaboratively with District Governing Board of Trustees, Superintendent/President, other administrators, employees and the community to support the District’s mission and the Educational Master Plan’s goals, objectives, policies and priorities.
• Provide complex strategic analysis, advice and policy support, and develop solutions to complex issues.
• Plan and direct the varied functions of the Administrative Services division including financial resources and services, the District facilities and technology infrastructure, and public safety and emergency planning.
• Prepare, submit, review and analyze a variety of financial reports, statements, projections and records including the annual District capital and operating budgets, revenue projections and financial reports; institute and maintain appropriate internal audits and budgetary controls.
• Perform District risk management functions including analysis and management of self-insurance plans.
• Prepare complex bid specifications and develop award criteria.
• Oversee District facility master planning, coordinate development of Five-Year Capital Construction and Scheduled Maintenance plans required by the state and manage facilities renovation and construction.
• Oversee planning and implementation of the General Obligation Bond program.
• Plan and direct activities of assigned management, professional, technical and support staff.
• Understand, interpret and apply policies and procedures, regulations, government and state code, and other applicable laws.
• Communicate effectively, make presentations, and represent the District in negotiations.
• Conduct research, interpret data and prepare and present reports, proposals and recommendations clearly, logically and persuasively to diverse audiences
• Operate a computer and use standard business software and databases.
• Use tact and diplomacy in dealing with sensitive and complex issues, situations and concerned people.

Responsibilities

• Provides executive-level management and shared governance leadership for administrative and fiscal operations, including budget development and monitoring, financial accounting and payroll, procurement and contracts, and the acquisition and tracking of funding, facilities capital improvement planning and construction programs and facilities maintenance and operations, information systems development and data security, campus security and emergency operations.
• Serves as the advisor to the Superintendent/President and the Executive Leadership Team on policy and strategic matters related to financial planning, resource usage and administrative services; ensures and maintains District compliance with federal, state and Chancellor’s Office laws, rules and regulations and related reporting requirements; serves as the District Chief Business Officer.
• Develops budgets and long-range financial plans including estimating income and funding sources, preparing budget projections and models, and developing a long-range financial strategy; directs and oversees the planning, funding and implementation of capital projects and ensures resources to maintain and update infrastructure; ensures the District’s financial capacity and ability to support the District’s mission and long-term goals.
• Plans, organizes, directs, controls, integrates and evaluates the work of the Administrative Services division’s directors, managers and staff; develops, implements and monitors divisional work plans to achieve goals and objectives; collaborates with administrators and employees to resolve issues, grievances, complaints, and concerns related to their assigned areas in accordance with Board policies, administrative regulations, and collective bargaining agreements.
• Evaluates the financial and organizational impacts on labor agreements and other matters potentially entailing financial risk to the District; negotiates and contracts on behalf of the District and amends the terms and conditions of any contractual arrangement within the limitations set forth in applicable law or regulation and by the Governing Board of Trustees.
• Plans and evaluates the operations of the information systems and infrastructure including the development and maintenance of enterprise applications and related software, physical and virtual infrastructure and technology assistance and support; develops long-term plans to purchase technology services, equipment and software; ensures performance of technology security risk assessments; participates in the development and implementation of security policies, standards and procedures to prevent the unauthorized use, disclosure or destruction of District student and other data.
• Plans and evaluates the non-law enforcement safety and security of District campuses and facilities; plans and directs the preparation of emergency preparedness and response plans and the implementation of emergency response training programs and drills; may activate the Emergency Operations Center or sections of the Emergency Operations Plan.
• Prepares agenda reports and presents to the Governing Board of Trustees on changes in regulations potentially impacting division actions and activities, District budget, financial operations and controls, and other potential risks to the District.
• Chairs and participates in participatory governance committees, processes and initiatives; represents the District and presents at community meetings and events and at local, regional, state and national conferences, meetings, workshops and training seminars.
• Demonstrates an understanding of, sensitivity to, and appreciation for the diverse academic, socio-economic, cultural, disability, gender identity, religious, sexual orientation, and ethnic backgrounds of students and staff attending or working on a community college campus.
• Participates in professional development related to the assignment, including regional, state and national workshops, training sessions and conferences as appropriate.
• Performs related duties as assigned.

Benefits

• health, dental, vision, life insurance, employee assistance program (EAP), and long-term disability
• sick leave
• contributes to the CalSTRS or CalPERS retirement plan
• Participation in tax-deferred plans is available.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive