Vice President - Administration

Straz Center for the Performing Arts•Tampa, FL

2d•Onsite

About The Position

The Straz Center for the Performing Arts is seeking a dynamic and experienced professional to join its leadership team as Vice President of Administration. This role supports the Chief Administrative and Finance Office (CAFO) and President/CEO in achieving the organization's short and long-term business objectives, acting as second in charge for CAFO responsibility areas as needed. The position oversees the daily administrative, finance, human resource (HR), and information technology (IT) functions, providing tactical leadership and management in collaboration with external Legal Counsel and administrative business partners. Located in downtown Tampa, the 335,000 square-foot Straz Center offers a team-based work environment dedicated to the community.

Requirements

Demonstrated success in leading HR functions and IT teams.
Strong expertise in IT management and strategy.
Strong financial acumen and experience with complex budgets.
Excellent interpersonal, organizational, leadership, management and listening skills are required.
Ability to attract, retain, train, develop and appraise staff effectively.
Proficiency in computer desk top knowledge; intermediate to advanced knowledge of Microsoft Office.
Familiarity with accounting and spreadsheet applications is required.
Apply general working knowledge of integrated business system applications.
Have commitment to accuracy and detail.
A bachelor's degree in accounting, Finance, Business Administration, HR, IT, or other related field of study required.
Minimum 10 years of experience in staff management and senior leadership roles with a focus on Administration, Finance, HR, and IT, including a previous Controllership or Financial Director position.
Minimum 3-5 years of general HR and IT business/systems/project management.
CPA certification and/or MBA degree (or equivalent) required.
CMA certification is acceptable in lieu of MBA.
The ability to communicate over the phone.
The ability to perform extensive work at a computer.
The nature of this job requires that the employee work on-site as part of a regular work routine.

Nice To Haves

Non-profit financial and business management experience is a plus.
HR (i.e., SHRM) and IT certifications are a plus.

Responsibilities

Assist with organizational administrative, financial, human resource and system functions, strategies, and efficiency projects.
Train and evaluate subordinate staff, as appropriate.
Assist in developing and monitoring the organization's fiscal, audit and compliance, investment, compensation and benefit and governance policies.
Assist with overall legal and risk management.
Support the CAFO in coordination of Strategic Planning, Budgeting and Forecasting.
Oversight of contract administration.
Assist with annual reviews of the multi-year strategic plan.
Fiduciary, investment, financing, and risk management analysis and decisions.
Investment policies and actions for long-term investment.
Prepare cash flow projection reporting and analysis.
Serve as primary point of contact with banks and financial institutions for fiscal management.
Oversee the accurate preparation and reporting of all internal and external financial statements, payroll, compensation, related taxes, and the annual audit process.
Ensure integrity of the general ledger and Chart of Accounts (COA).
Maintain compliance with federal, state, and local regulations, including required filings, tax reporting, and coordination with external auditors and tax advisors.
Provide ongoing financial analysis of revenue, expenses, profit centers, and budgets to support sound internal controls and informed management decision-making.
Develop, direct, and continuously improve accounting systems, internal controls, and financial procedures to safeguard assets and support organizational strategy.
Lead and coordinate external general/legal counsel on tactical corporate, as applicable.
Facilitate the organization's overall Enterprise Risk Management activities.
Facilitate coordination of the organization's Strategic Planning process.
Oversee coordination of the annual operating and capital budgets, semi-annual revised forecasting, quarterly cash forecasts, etc.
Support and assist in the development and reporting of corporate performance measures and metrics.
Oversee business contract administration for legal, risk management and financial review of major business and vendor contracts.
Develop and administer related policies, procedures (SOPs), contract storage structure and management guidelines.
Work with the Sr. Director of IT to ensure that the overall strategic computer system, related processes, communication, cyber security, and disaster recovery initiatives are implemented, monitored, and maintained.
Ensure smooth operation of business software applications.
Management and oversight of the HR team.
Serve as a staff liaison on the Human Resources Committee, coordinating the two annual meetings.
Oversight of special business projects as assigned that impact any of the above areas as well as the rest of the organization and facility.
Manage and lead Finance, HR, and IT staff teams.
Serve as back up to the CAFO, as necessary, in supporting departmental executives.
Other duties as assigned.