Freelance: VFX Production Coordinator

Framestore•New York, NY

1d•Hybrid

About The Position

Framestore’s New York office is seeking an experienced VFX Production Coordinator for freelance, short-term coverage across projects in its Advertising and Episodic divisions. The role works closely with Senior VFX Producers and CG/2D artist teams to coordinate projects and manage tasks and targets that support on-time, on-budget delivery. The position is based in the New York area and may require a hybrid schedule. Availability is sought starting roughly at the end of November 2026. Valid US work authorization is required. Under the supervision of the VFX Producer, Leads, and Supervisors, the coordinator tracks and manages workflows, organizes production meetings and reviews, oversees project data movement, monitors work-in-progress updates and deliveries, and keeps production databases and project schedules current. The coordinator communicates project information and issues to relevant teams, supports appropriate resourcing, and helps maintain a positive, professional, solutions-oriented production office.

Requirements

Previous experience as a VFX Production Assistant or Coordinator in advertising, television, or feature films.
Existing knowledge of Framestore production databases, such as Shotgun.
Highly organized and detail-oriented.
Solid time and project management skills.
Excellent written and verbal communication skills.
Ability to prioritize conflicting tasks when needed.
Ability to remain calm and confident in a fast-paced environment.
Ability to work within a team toward a common goal.
Basic understanding of live-action, CG, and Nuke-based visual effects workflows.
Basic understanding of common file formats and resolutions.
Good knowledge of MS Office packages, including Word, Excel, and Project.
Valid US work authorization.

Nice To Haves

Candidates based in the New York area are ideal.

Responsibilities

Track and manage workflows through the CG department to meet internal and external deadlines under the supervision of the VFX Producer, Leads, and Supervisors.
Organize dailies, rounds, and meetings; take notes and follow up on information as needed.
Oversee movement of project references, CAD data, and other materials for artist use.
Monitor WIP updates from the Nuke team to the Hiero editorial pipeline and final WIPs to the DI house.
Keep the Shotgun/Shotgrid production database updated daily with notes and critical information.
Communicate information quickly and clearly to crew and other departments.
Anticipate and communicate issues to the Producer and Supervisor so problems can be resolved quickly.
Oversee client deliveries, including creation of QT files and deliverables via Shotgun.
Work with the Crewing and Resource Manager to resource CG/2D teams appropriately, including freelancers when needed, and ensure projects are scheduled correctly.
Maintain the global project scheduling system, CETA, in collaboration with the Scheduling team.
Help maintain a positive, upbeat, and professional production office and take a proactive, solution-oriented approach.