Veterinary Resource Coordinator

Viticus Group•Nashville, TN

7d•Onsite

About The Position

The Veterinary Resource Coordinator is responsible for overseeing the coordination and logistics of live animal and cadaver resources, building and maintaining relationships with community partners, and ensuring compliance with regulatory requirements. ABOUT VITICUS GROUP At Viticus Group, we are more than just an organization — we are a community of innovators, educators, and professionals dedicated to advancing science, medicine, and education. Based in Las Vegas, we provide hands-on continuing education courses, conferences, and training programs that connect experts from around the world with the latest advancements in research, technology, and practical application. Our mission is to bridge the gap between cutting-edge science and real-world practice, empowering professionals to take what they learn and apply it in meaningful ways that improve lives, industries, and communities. Are you someone who loves science, thrives on learning, and gets inspired by innovation? Join us as we teach and share the discoveries that drive progress — because at Viticus Group, education fuels innovation.

Requirements

Bachelor’s degree in animal science, Veterinary Technology, Event Management, or a related field, or equivalent experience.
Minimum of 2 years of experience in animal resource management, logistics, or event coordination.
Organizational Skills: Strong ability to manage multiple tasks, prioritize effectively, and meet tight deadlines.
Attention to Detail : Meticulous approach to documentation, scheduling, and ensuring compliance with regulatory standards.
Communication Skills: Excellent verbal and written communication skills to interact with community partners, staff, and stakeholders.
Collaboration: Ability to work effectively within a team and foster partnerships with external organizations.
Problem-Solving: Analytical thinking to address challenges and develop innovative solutions.
Technical Proficiency: Proficient in Microsoft Office Suite and other relevant software for scheduling and documentation.
Adaptability : Ability to work effectively in dynamic environments, including on-site event settings.
Ability to sit, use hands and fingers, talk or hear, and smell continually.
Ability to stand, walk, and reach frequently.
Ability to climb or balance, stoop, kneel, or crouch occasionally.
Ability to frequently lift and carry up to 10 lbs.
Ability to occasionally lift and carry up to 50 lbs.
Close vision required to see computer monitors, read documents, and operate copy and fax machines.
Distance vision is required to drive an automobile if driving is a requirement of the job.

Nice To Haves

Familiarity with live animal handling and cadaver management in veterinary or educational settings is preferred.
Experience with compliance monitoring, including IACUC or similar regulatory requirements, is highly desirable.
Proven ability to build and maintain professional relationships with community partners.
Knowledge of Animal Resources: Familiarity with live animal handling, cadaver logistics, and veterinary educational settings.

Responsibilities

Coordinate live animal resources for courses, including procurement, care coordination, and appropriate use in accordance with regulatory and ethical standards.
Maintain, track, and verify live animal paperwork to ensure documentation remains accurate, complete, and current throughout the animal’s time in care.
Serve as the primary point of contact for VetRadar and EzyVet-related questions, concerns, and issues; enter and maintain accurate program data, develop and maintain templates, support new program and process integration, and provide training and ongoing support to team members.
Coordinate course-specific live animal needs with Veterinary Team, including incoming animal scheduling, processing, and timely release for assigned courses.
Serve as the primary live animal support contact for staff and course participants, providing guidance on handling, documentation, care expectations, and coordination needs throughout the program.
Create and maintain inventory system for cadavers and develop other systems as needed in collaboration with IT team.
Assess and fulfill cadaver needs for each course in collaboration with Veterinary Team members, maximizing available resources through reuse, reallocation, and optimization whenever possible.
Communicate course-specific cadaver pull requirements, including the appropriate number and type of specimens needed based on course objectives and available inventory.
Coordinate and assist with cadaver pickups based on current inventory needs, specimen availability and quality, transportation requirements, and overall operational efficiency.
Ensure all cadaver intake, movement, use, and inventory scans are completed accurately and reconcile discrepancies as needed.
Review inventory, utilization, and course reports to forecast cadaver needs, inform resource planning, and support timely course preparation.
Coordinate with and engage additional cadaver partners as needed to support resource availability.
Communicate with shelter and rescue partners regarding live animal needs, required documentation, medical findings, concerns, follow-up, and other relevant information throughout the animal's time in care.
Act as a liaison between the organization and community partners, fostering collaboration and ensuring mutual benefits.
Building/maintaining community-partner relationships for both live animals and cadavers.
Schedule and coordinate Institutional Animal Care and Use Committee (IACUC) meetings, monitor compliance, and ensure proper documentation.
Maintain compliance with USDA documentation requirements and ensure records are up to date.
Maintain and monitor cadaver freezer temperatures, identifying general maintenance concerns, and communicates with vet team and facilities team for safety and compliance.
Create, implement, review, and update departmental Standard Operating Procedures (SOPs) for assigned areas, including live animal clinic software, cadaver inventory management, transportation, cleaning and sanitation, and other departmental processes, to ensure practices are clearly documented and consistently followed.