Veterinary Diagnostic Imaging Scheduler

University of Florida•Gainesville, FL

3d•Onsite

About The Position

Join the UF community and be part of the UF Veterinary Hospital, where we are committed to excellence in patient care and innovation. As a Diagnostic Imaging Scheduler, you will coordinate advanced imaging appointments (CT, Ultrasound, MRI) to ensure efficient workflow and timely care. This role acts as a liaison between patients, clinicians, and staff, managing schedules based on staffing and equipment availability.

Requirements

High school diploma or equivalent and three years of relevant experience.
Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
Strong organizational skills and attention to detail
Clinical knowledge of veterinary medicine
Excellent written and verbal communication
Ability to manage a fast-paced workload

Nice To Haves

Knowledge of medical terminology, anatomy, and physiology
Demonstrate consistent professional conduct and meticulous attention to detail
Able to work in a team environment and collaborate with a variety of personnel in a positive manner

Responsibilities

Schedule all CT and Ultrasound exams in RIS, maintaining clear communication with technologists and radiology faculty/residents.
Prioritize scheduling requests based on urgency and acuity, including emergencies and add-on cases, in collaboration with DI staff.
Coordinate concurrent imaging and anesthesia requirements to optimize patient care and resource utilization.
Reschedule exams as needed based on patient condition, departmental priorities, and clinical requirements.
Manage and triage incoming calls related to CT/US scheduling, protocols, and exam inquiries to reduce interruptions for technologists.
Provide accurate information regarding protocols and scheduling policies to staff and patients.
Ensure adherence to CT/US scheduling policies to minimize cancellations and improve operational efficiency.
Verify that all required patient and exam information (e.g., weight, history, sedation orders, isolation precautions, screening questions, time confirmation) is complete in RIS prior to the exam.
Confirm that exam orders and charges in RIS match the ordered and performed procedures.
Review and reconcile cancelled or open orders at the end of each shift.
Assist with scheduling and time-stamping research cases and procedures for Diagnostic Imaging.
Schedule research exams in RIS after approval from technologists and DI faculty/residents.
Ensure completion of all required Radiology Research forms, including IACUC when applicable.
Gather necessary details for research exams (protocol, equipment needs, duration).
Follow up on correct charging and reporting requirements for research exams (e.g., “no report” vs. dictated report).