Venue Coordinator

City of Salida•Salida, CO

2d•$23 - $28•Onsite

About The Position

The Venue Coordinator is responsible for planning, overseeing, and executing a variety of meetings, events, weddings, and festivals. This role ensures that all logistical aspects of events run smoothly, including facility setup, equipment needs, and compliance with safety regulations. The Venue Coordinator serves as a liaison between clients, vendors, and internal staff to provide a seamless event experience. This position requires strong organizational and leadership skills, the ability to anticipate and resolve issues, and the flexibility to work evenings, nights, and weekends as needed.

Requirements

Ability to lift and move up to 50 pounds.
Proficiency with computers, event management software, and office equipment.
Strong problem-solving skills and the ability to make quick decisions under pressure.
Excellent communication and interpersonal skills.
Must be able to work with the public, handle multiple projects simultaneously, and work under deadlines
Will be expected to be able to manage large crowds
Schedule, and coordinate food vendors
Technically minded/knowledge of event production
Capable of following instructions; must work well with other team members
Must be comfortable using a personal computer and printer, programs including MS Word & Excel, Adobe Acrobat, WordPress, TripleSeat scheduling software and be able to navigate the web, and operate other office equipment

Nice To Haves

Experience in event coordination, hospitality, or a related field is preferred.
Food service experience and knowledge of safe liquor service preferred.

Responsibilities

Serve as the primary point of contact for clients, providing guidance on event setup, policies, and procedures.
Coordinate event logistics, including space layouts, equipment, staffing, and vendor services.
Ensure compliance with safety, fire, and health codes for all event setups.
Oversee front-of-house operations for theater events, ensuring a smooth patron experience.
Proactively identify and resolve client concerns or issues during events.
Supervise event setup and breakdown, ensuring all requirements are met.
Coordinate with setup crews, security personnel, caterers, and decorators.
Operate and oversee lighting and sound systems if technical staff is unavailable.
Open and secure facilities before and after events.
Identify and report facility maintenance or equipment repair needs.
Input and update event information using a computerized event management system.
Capture event details, including attendance, type, and duration.
Assist with event settlements by tabulating charges and working with the Administrative Coordinator to finalize invoices.
Develop and maintain relationships with vendors and service providers.
Assist with daily office operations and front desk coverage for the SteamPlant, ensuring professional, friendly, and efficient service.
Provide administrative and logistical support for events, including coordination of setup needs, vendor communication, and guest assistance.
Serve as the first point of contact for SteamPlant patrons, providing excellent customer service while responding to inquiries from the public and prospective clients regarding facility availability, pricing, and policies in person and over the phone.
Manage ticket sales, refunds, and customer inquiries via box office and online platforms such as Humanitix and Square.
Develop plans to manage traffic flow and crowd control.
Ensure the safety of patrons, staff, and event attendees.
Coordinate security and emergency procedures as needed.