Vendor Sourcing Coordinator

Modern Construction Services • Charlotte, NC

21h • Onsite

About The Position

Modern Construction and Facilities Maintenance Services (Modern Construction Services, LLC) is a full-service, WBENC-certified company located in Charlotte, NC offering clients regional commercial construction and renovation as well as nationwide 24x7x365 facility maintenance services. We are hiring a proactive and detail-oriented professional to join our Vendor Management Department in support of clients across the country as a Vendor Sourcing Coordinator (aka Vendor Sourcing Specialist). Vendor Coordinators play a critical role in supporting our growing company by ensuring our clients receive dependable service as we expand and onboard new accounts. In this position you will help us manage a nationwide network of vendors, tradespeople, and contractors, quickly sourcing the right professionals, whether we require a new electrician in a major city or a plumber in a small town, while balancing speed, quality, and construction compliance requirements. The ideal candidate thrives in a fast-paced environment, has attention to detail, excels at quickly locating high quality subcontractors, and is highly organized.

Requirements

• Experience vendor sourcing and subcontractor recruiting, preferably in facilities maintenance or a directly related construction field.
• Strong communication skills (email/written, phone/verbal, in-person) and detail-oriented organizational skills.
• Proficiency with vendor management software systems and/or CRMs.
• Ability to multitask and manage multiple priorities across departments.

Nice To Haves

• Experience with batch data interpretation and analysis using Microsoft Excel (or Google Sheets) is a plus.
• Knowledge of construction compliance requirements (COI, W9, licensing) is a plus.

Responsibilities

• Identify and recruit qualified subcontractors and vendors through online research, networking, and outbound communication.
• Collaborate with internal project managers and company management to prioritize vendor needs based on client and geographic requirements.
• Make hundreds of outbound phone calls daily to communicate with both existing subcontractors in our nationwide network as well as to recruit new candidate vendors to join our network.
• Compare candidate subcontractors by evaluating vendor qualifications including licensing, insurance, tax documentation, price rates, and service availability.
• Manage the vendor onboarding process, including application review, document collection, and submission for approval.
• Maintain accurate vendor data in our work order and vendor management software systems (e.g. FEXA).
• Foster strong relationships with subcontractors and vendors.
• Ensure all vendor documentation (COIs, W9s, certifications) is current and compliant with company standards.
• Coordinate daily with multiple departments to ensure seamless vendor integration and service delivery.
• Utilize technology like software applications on company provided laptop & smartphone to manage tasks and access systems.

Benefits

• Eligible for an annual, end-of-year bonus based on company profitability.
• Employer-paid Basic Term Life Insurance, Short- and Long-term disability insurance.
• Life Insurance (Basic, Voluntary & AD&D)
• Health Care Plan (Medical, Dental & Vision)
• Flexible Spending Account (FSA), Health Saving Account (HSA).
• Retirement Plan (401k, IRA, Company Match)
• Paid Time Off (Vacation, Sick & Public Holidays)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed