Vendor Relations Manager

Newbury Franklin Industrials•Town of Cheektowaga, NY

11d•$75,000 - $85,000•Onsite

About The Position

The Vendor Relations Manager will be responsible for managing and expanding our vendor network, ensuring smooth operations, and driving strategic sourcing initiatives. This role involves prospecting and onboarding new vendors, negotiating terms, managing relationships with existing suppliers and buying groups, overseeing product data integration, and analyzing pricing and margins to support business goals.

Requirements

3+ years in supply chain, procurement, or vendor management
Experience with buying groups or distributor programs
Strong Excel skills (pivot tables, lookup, margin modeling)
Excellent interpersonal and negotiation skills

Nice To Haves

Experience with buying groups or distributor programs
Background in industrial, OEM, or MRO product supply
Familiarity with ERP systems and product data management
Working knowledge of EDI or API-based data integrations
Comfort presenting to vendor reps and executive stakeholders
Exposure to BI or data visualization tools

Responsibilities

Vendor prospecting & onboarding
Identify, evaluate, and onboard new vendors to expand product offerings
Negotiate access to additional product lines and categories with existing suppliers
Manage the full vendor qualification process including terms, compliance, and setup
Buying group & vendor group management
Represent Fix Supply at yearly vendor summits and industry meetings
Align company goals with buying group initiatives and member programs
Oversee rebate programs, incentive structures, and compliance tracking
Build and maintain relationships with fellow group members and vendor reps
ERP product data & vendor integration
Partner with our data team to ensure timely ERP updates when vendor data changes (pricing, availability, specs, etc.)
Oversee and coordinate API and EDI data feeds from vendors
Identify data quality issues and drive resolution across systems
Pricing & margin analysis
Analyze vendor pricing, cost trends, and margin impact using Excel and internal reporting tools
Support strategic sourcing decisions with data-backed recommendations
Monitor rebate earnings and incentive performance against targets