Vendor Manager

NEXT GENERATION MANAGEMENT SERVICES LLC•Sunrise, FL

2d•$20 - $23

About The Position

Next Generation Management and Accounting Services is a professional property management and accounting company looking to hire a Vendor Manager to become the newest member of our skilled, diverse, and dynamic team! We are seeking a highly organized and service-oriented Vendor Manager to oversee vendor relationships, ensure contract compliance, and support the smooth operation of the communities we manage. This position plays a key role in maintaining strong vendor partnerships and delivering exceptional service to homeowners and boards. Hourly rate: $20.00 - $23.00 / hour Schedule: Monday - Friday PTO: 40 hours of sick PTO after the 90-day probation period. 40 hours of vacation PTO after one year and 7 paid federal holidays. Location: Sunrise, FL

Requirements

Experience in vendor management, property management, community association management, or a similar field
Knowledge of contracting, bid processes, and vendor compliance requirements
Strong communication and negotiation skills
Excellent organizational and follow-through abilities
Ability to manage multiple priorities and respond quickly to urgent situations
High attention to detail and strong problem-solving abilities
Proficiency with standard office software (Microsoft Office or Google Workspace)

Nice To Haves

Familiarity with community association operations is preferred but not required
Professional, dependable, and proactive
Strong customer-service mindset
Able to build positive working relationships with vendors, managers, and association boards
Comfortable working in a fast-paced environment with evolving needs

Responsibilities

Serve as the primary point of contact for all third-party vendors, including landscapers, maintenance providers, contractors, and specialized service professionals
Coordinate bidding processes, request proposals, and support contract negotiations
Review vendor contracts to ensure scope accuracy, compliance, and alignment with community needs
Monitor vendor performance and follow up promptly on service issues, delays, or deficiencies
Schedule and oversee vendor work, inspections, and project timelines
Maintain organized records of contracts, insurance certificates, licenses, and W-9s
Ensure all vendors meet company and association requirements, including insurance and compliance standards
Work closely with Community Managers to support ongoing projects, preventive maintenance, and emergency service needs
Assist with budget planning by gathering vendor pricing, cost estimates, and service recommendations
Support the coordination of board meetings by providing vendor updates and status reports