Vendor Management Compliance Analyst

APS•Phoenix, AZ

4d•Hybrid

About The Position

The Vendor Management Compliance Analyst supports the Contract Management Office by ensuring contractor invoices, billing practices, and supporting documentation align with contract terms, purchase order requirements, and APS financial controls. This role serves as a key checkpoint before contractor payments are released, helping validate invoice accuracy, identify discrepancies, resolve exceptions, support early payment discount opportunities, and reduce the risk of incorrect or unsupported payments. The position works closely with contractors, Supply Chain, Accounts Payable, Construction, PMO, and other internal partners to support timely invoice processing, vendor issue resolution, and overall contract compliance. In addition to daily invoice review and exception management, the analyst helps strengthen vendor accountability, improve payment visibility, and support the broader contractor management lifecycle. This role is critical to maintaining financial discipline, reducing operational risk, supporting productive vendor relationships, and ensuring APS has the controls and capacity needed to manage a high-volume contractor invoice environment.

Requirements

A four-year Bachelor’s degree in Business, Finance or a job related field from an accredited college or university plus two (2) years’ experience in business analysis and/or vendor compliance audit positions.
In lieu of bachelor’s degree, combination of college coursework and experience in business analysis and/or vendor compliance audit positions equaling six (6) years.

Nice To Haves

Masters in Business Administration
Strong interpersonal, communication and influencing skills.
Solid analytical and critical thinking skills.
Attention to detail and accuracy.
Strong project management skills and ability to work across business units.
Ability to collaborate, negotiate and solve problems with business unit partners across organizational lines.
Strong computer skills and knowledge of Microsoft Office applications.

Responsibilities

Verifies the accuracy of vendor invoices for work performed by contractors and other contingent workers within Transmission and Distribution. Audits vendor invoices for compliance by analyzing various elements such as the work scope detailed in the purchase order, the terms and conditions stipulated in the master agreement, time sheets, equipment services, work quality, performance requirements, production costs, delivery schedules and other supporting documentation. Reviews and ensures adherence with tax requirements. Collaborates with project planners, Supply Chain Procurement and Accounts Payable or the vendor to resolve issues promptly in cases of discrepancies to ensure timely payments to vendors. Makes recommendations to improve processes, lessen risks to the business, and improve future audit results. Supports the CMO and systems of records to ensure a strong vendor management office program by ensuring compliance, process management and that all employment labor laws are properly implemented and cascaded by both internal control and vendor partners.
Oversees and ensures all processes and procedures specific to APS are followed during the contract term which includes adherence and compliance to all policies, practices and procedures related to the use of contractors, contractor administration, supplier performance measurement and management, contractor safety and contractor administrator responsibilities. Monitors and escalates all open compliance findings until satisfactorily resolved. Prepares reports on the Compliance programs results and performance; addresses compliance-related findings issued by internal and external parties. Provides compliance input for business procedures. Assesses and advises on the mitigation of compliance risks. Offers guidance to business unit partners on compliance issues.
Initiates Procurement renegotiation recommendations for savings and opportunities. Provides suggestions and edits for various contracts, confidentiality agreements, supply contracts, licenses, permits, Master Service Agreements (MSA), MSA Amendments, and at times Material Transfer Agreements.
Partners with departments to Identify contractual needs and highlights those needs with Corporate Procurement. Recommends and implements specific courses of action to meet internal and external customer needs. Develops solutions to customer concerns and issues resulting in positive impacts to corporate and department strategic goals.
Establishes and maintains strong partnerships with contractors and suppliers to meet business unit and company safety, environmental and cost management strategies. Strong partnerships with contractors and suppliers enable APS to negotiate better terms, optimize procurement processes and reduce expenses. Reviews regularly and enforces safety, environmental and cost management policies and procedures.
Provides training to APS contractors to ensure consistency and adherence to company contracting policies. Functions as point-of-contact between APS and contractors. Adjusts and audits time sheets, work orders and/or schedules as necessary. Reviews documentation to ensure all required information/material is provided to APS to ensure invoice and contract compliance. Provides contractor performance feedback to contractor and the company, as necessary.
Remains current on compliance industry trends which is essential in navigating the complex regulatory landscape. Works closely with Tax department to ensure understanding and adherence to all relevant regulations which mitigates risk and avoids penalties.