Vendor Maintenance Coordinator

Carter's•Atlanta, GA

19h•Hybrid

About The Position

Serving the needs of all families with young children, Carter’s Inc. is the largest North American apparel retailer exclusively for babies and young children, encompassing Carter’s, OshKosh B’gosh, SkipHop and Little Planet brands. Meaningful work, constant learning, genuine people, and a community guided by core values that promote inclusion and innovation is in everything we do. There are many reasons to build your career at Carter's. HOW YOU’LL MAKE AN IMPACT: The Vendor Maintenance team has the ability to work with people at all levels in our organization daily. The primary role of the Vendor Maintenance Associate - AP is to create, review and approve vendor profiles internally and externally. The Vendor Maintenance Associate - AP will also be responsible for updating the vendor details internally and externally as well as vendor invoice management delegation of authority. This role typically reports into the AP Supervisor, and is based in our Buckhead office in our hybrid work environment. 50%: Vendor Onboarding & Setup  Manage the end-to-end vendor onboarding process by collecting, reviewing, and validating required documentation (e.g., W-9, banking information, tax forms), while accurately creating, updating, and maintaining vendor records within SAP and Graphite, vendor onboarding tool.  Review and submit new internal and external vendor creation requests and ensure the request is approved through concerned approval levels and contains all of the relevant requirements to be an active vendor with Carter’s (e.g. W9/W8, vendor verification (TIN/OneTrust), completion of approved checklist, etc)  Act as a primary point of contact for vendor setup and maintenance inquiries, providing timely and professional support  Ensure compliance with company policies, SOX controls, and regulatory requirements in all vendor master activities. 30%: Approvers matrix maintenance  Maintains Chart of Authority database within SAP to ensure users’ access is updated and properly documented with approvals 20%: Invoice processing  Ensures timely and accurate utility payments by preparing and submitting uploads in accordance with established deadlines 20%: Cross Functional Collaboration & innovation  Support special projects such as system upgrades, automation initiatives, and policy enhancements related to vendor management.  Assist the other roles within accounts payable, as necessary

Requirements

Attention to detail, experience dealing with highly sensitive and confidential information
Experience working with SAP or large systems such as (Oracle, Peoplesoft); specifically, in the area of accounts payable
Critical thinking and reasoning skills
1+ years AP experience in a high-volume invoice processing department
Confident in the use of technology to complete tasks
Demonstrated experience to manage high volumes of daily tasks
Experience working with people at all levels of an organization. Ability to establish and maintain strong relationships. Must be a team player and able to work collaboratively with and through others.
Flexible and adaptable; able to work in ambiguous situations
Clear and effective verbal and written communication
Experience in managing vendor onboarding and year end vendor reporting (e.g. 1099/1042)

Nice To Haves

Enthusiastic personality, capable of presenting an empathetic and positive problem-solving personality to internal and external stakeholders; root cause identification skills.
Diligent demeanor capable of ensuring compliance to detail
Knowledge of Microsoft Office with advanced Excel skills
Bachelor’s or associate degree is preferred, Accounting, Finance, or Technical degree is preferred
Bilingual (English/Spanish) is a plus

Responsibilities

Manage the end-to-end vendor onboarding process by collecting, reviewing, and validating required documentation (e.g., W-9, banking information, tax forms), while accurately creating, updating, and maintaining vendor records within SAP and Graphite, vendor onboarding tool.
Review and submit new internal and external vendor creation requests and ensure the request is approved through concerned approval levels and contains all of the relevant requirements to be an active vendor with Carter’s (e.g. W9/W8, vendor verification (TIN/OneTrust), completion of approved checklist, etc)
Act as a primary point of contact for vendor setup and maintenance inquiries, providing timely and professional support
Ensure compliance with company policies, SOX controls, and regulatory requirements in all vendor master activities.
Maintains Chart of Authority database within SAP to ensure users’ access is updated and properly documented with approvals
Ensures timely and accurate utility payments by preparing and submitting uploads in accordance with established deadlines
Support special projects such as system upgrades, automation initiatives, and policy enhancements related to vendor management.
Assist the other roles within accounts payable, as necessary

Benefits

Career Development: Success starts from within, and we have several paths from which you can choose to enhance your career evolution. From Carter’s University to Toastmasters to mentorship programs and more, we encourage you to utilize these tools to elevate your professional prowess.
Carters is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, genetics, disability, age, veteran status, or any other status protected by federal, state, or local law.

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