Vendor Maintenance Coordinator

Carters Inc.•Atlanta, GA

2d•Hybrid

About The Position

Serving the needs of all families with young children, Carter’s Inc. is the largest North American apparel retailer exclusively for babies and young children, encompassing Carter’s, OshKosh B’gosh, SkipHop and Little Planet brands. Meaningful work, constant learning, genuine people, and a community guided by core values that promote inclusion and innovation is in everything we do. There are many reasons to build your career at Carter's. HOW YOU’LL MAKE AN IMPACT: The Vendor Maintenance team has the ability to work with people at all levels in our organization daily. The primary role of the Vendor Maintenance Associate - AP is to create, review and approve vendor profiles internally and externally. The Vendor Maintenance Associate - AP will also be responsible for updating the vendor details internally and externally as well as vendor invoice management delegation of authority. This role typically reports into the AP Supervisor, and is based in our Buckhead office in our hybrid work environment. 50%: Vendor Onboarding & Setup  Manage the end-to-end vendor onboarding process by collecting, reviewing, and validating required documentation (e.g., W-9, banking information, tax forms), while accurately creating, updating, and maintaining vendor records within SAP and Graphite, vendor onboarding tool.  Review and submit new internal and external vendor creation requests and ensure the request is approved through concerned approval levels and contains all of the relevant requirements to be an active vendor with Carter’s (e.g. W9/W8, vendor verification (TIN/OneTrust), completion of approved checklist, etc)  Act as a primary point of contact for vendor setup and maintenance inquiries, providing timely and professional support  Ensure compliance with company policies, SOX controls, and regulatory requirements in all vendor master activities. 30%: Approvers matrix maintenance  Maintains Chart of Authority database within SAP to ensure users’ access is updated and properly documented with approvals 20%: Invoice processing  Ensures timely and accurate utility payments by preparing and submitting uploads in accordance with established deadlines 20%: Cross Functional Collaboration & innovation  Support special projects such as system upgrades, automation initiatives, and policy enhancements related to vendor management.  Assist the other roles within accounts payable, as necessary WE’D LOVE TO HEAR FROM YOU IF: Must have:  Attention to detail, experience dealing with highly sensitive and confidential information  Experience working with SAP or large systems such as (Oracle, Peoplesoft); specifically, in the area of accounts payable  Critical thinking and reasoning skills  1+ years AP experience in a high-volume invoice processing department  Confident in the use of technology to complete tasks  Demonstrated experience to manage high volumes of daily tasks  Experience working with people at all levels of an organization. Ability to establish and maintain strong relationships. Must be a team player and able to work collaboratively with and through others.  Flexible and adaptable; able to work in ambiguous situations  Clear and effective verbal and written communication  Experience in managing vendor onboarding and year end vendor reporting (e.g. 1099/1042) Preferred skills and experience:  Enthusiastic personality, capable of presenting an empathetic and positive problem-solving personality to internal and external stakeholders; root cause identification skills.  Diligent demeanor capable of ensuring compliance to detail  Knowledge of Microsoft Office with advanced Excel skills  Bachelor’s or associate degree is preferred, Accounting, Finance, or Technical degree is preferred  Bilingual (English/Spanish) is a plus OUR TEAM MEMBERS:  Lead Courageously: Have a strong sense of personal values that align with our Company values  Collaborates Broadly: Build cooperation, trust, and thrive in a consensus driven environment  Customer Focus: Proactively seek opportunities to leverage data and fact-based insights to serve customers and/or internal clients  Drive Growth: Set aggressive goals and implement plans precisely  Cultivates Innovation: Respectfully challenge the “we’ve always done it this way” mentality and explore new ways to achieve desired outcomes MAKE A CAREER AT CARTER’S:  Career Development: Success starts from within, and we have several paths from which you can choose to enhance your career evolution. From Carter’s University to Toastmasters to mentorship programs and more, we encourage you to utilize these tools to elevate your professional prowess. Carters is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, genetics, disability, age, veteran status, or any other status protected by federal, state, or local law. We’ve become an industry leader by providing quality – from the clothing we sell to the careers we offer our team. Shared values have paved the way to our success. We nurture inclusive work environments for everyone. We invest in our teams with training and development programs to help them build their skills. We succeed together; everyone is welcome to grow in many ways. We’ve kept our close-knit warmth since our founding. You’ll have the opportunity to work with colleagues who often become fast, lifelong friends while making new connections and sharing memorable experiences. Caring, teamwork, flexibility, and growth are what make us different. What’s not to love?

Requirements

Attention to detail, experience dealing with highly sensitive and confidential information
Experience working with SAP or large systems such as (Oracle, Peoplesoft); specifically, in the area of accounts payable
Critical thinking and reasoning skills
1+ years AP experience in a high-volume invoice processing department
Confident in the use of technology to complete tasks
Demonstrated experience to manage high volumes of daily tasks
Experience working with people at all levels of an organization. Ability to establish and maintain strong relationships. Must be a team player and able to work collaboratively with and through others.
Flexible and adaptable; able to work in ambiguous situations
Clear and effective verbal and written communication
Experience in managing vendor onboarding and year end vendor reporting (e.g. 1099/1042)

Nice To Haves

Enthusiastic personality, capable of presenting an empathetic and positive problem-solving personality to internal and external stakeholders; root cause identification skills.
Diligent demeanor capable of ensuring compliance to detail
Knowledge of Microsoft Office with advanced Excel skills
Bachelor’s or associate degree is preferred, Accounting, Finance, or Technical degree is preferred
Bilingual (English/Spanish) is a plus

Responsibilities

Manage the end-to-end vendor onboarding process by collecting, reviewing, and validating required documentation (e.g., W-9, banking information, tax forms), while accurately creating, updating, and maintaining vendor records within SAP and Graphite, vendor onboarding tool.
Review and submit new internal and external vendor creation requests and ensure the request is approved through concerned approval levels and contains all of the relevant requirements to be an active vendor with Carter’s (e.g. W9/W8, vendor verification (TIN/OneTrust), completion of approved checklist, etc)
Act as a primary point of contact for vendor setup and maintenance inquiries, providing timely and professional support
Ensure compliance with company policies, SOX controls, and regulatory requirements in all vendor master activities.
Maintains Chart of Authority database within SAP to ensure users’ access is updated and properly documented with approvals
Ensures timely and accurate utility payments by preparing and submitting uploads in accordance with established deadlines
Support special projects such as system upgrades, automation initiatives, and policy enhancements related to vendor management.
Assist the other roles within accounts payable, as necessary

Benefits

Career Development: Success starts from within, and we have several paths from which you can choose to enhance your career evolution. From Carter’s University to Toastmasters to mentorship programs and more, we encourage you to utilize these tools to elevate your professional prowess.

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