VENDOR INVOICING SPECIALIST

Aston Carter•New Berlin, WI

5d•$17 - $19•Onsite

About The Position

The vendor invoicing specialist is responsible for accurately matching incoming invoices to the correct purchase orders, ensuring proper documentation, and supporting the accounts payable process. This role ensures financial accuracy, strengthens internal controls, and helps maintain efficient vendor payment workflows.

Requirements

High school diploma required; associate degree in Accounting, Business, or related field preferred.
1–3 years of accounting or accounts payable experience preferred.
Familiarity with purchase orders, receiving processes, and invoice workflows.
Attention to detail, accuracy, and organizational skills.
Ability to work collaboratively with cross‑functional teams and vendors.
Proficient in Microsoft Excel, Outlook, and document management systems.

Nice To Haves

Experience with ERP or accounting systems (e.g., SAP, Oracle, NetSuite, Microsoft Dynamics) is a plus.

Responsibilities

Review and match vendor invoices to the appropriate purchase orders, ensuring correct quantities, pricing, terms, and coding prior to processing for payment.
Investigate discrepancies between invoices, purchase orders, receiving documents, and vendor statements; collaborate with purchasing, receiving, and vendors to resolve issues promptly.
Accurately enter matched and approved invoices into the accounting or ERP system in a timely manner to support weekly and monthly AP cycles.
Maintain organized digital and physical records of purchase orders, invoices, and supporting documentation to ensure audit readiness and compliance with internal controls.
Communicate with internal departments (procurement, operations, warehouse/receiving) to obtain missing documentation or clarify order details as needed.
Support month-end close activities, including verifying outstanding purchase orders, preparing accrual lists, and reconciling AP-related transactions.
Assist with vendor management tasks, such as responding to inquiries, providing payment status updates, and supporting statement reconciliations.
Participate in continuous process improvements to streamline invoice matching, reduce errors, and strengthen accuracy across the AP process.