Vendor Data Specialist 2 for the Vendorization Department

Inland Regional Center • San Bernardino, CA

4d • $24 - $34

About The Position

Under the direction of the Vendorization Manager, perform a variety of specialized tasks relating to the review, approval, or denial process of vendor applicants, maintains the Uniform Fiscal System (UFS), VSN tracker and Atlas programs.

Requirements

• High school diploma.
• Two years’ work experience in office clerical work or related work experience.
• Experience with maintaining computerized record systems.
• Demonstrated ability to type 45 wpm; 10-key entry proficient.
• Computer knowledge and experience with Adobe PDF and Microsoft Office Suite (Excel, Word, Outlook).
• Must be organized and detail oriented.
• Ability to follow oral and written direction.
• Full use of an automobile, possession of a valid California driver's license and liability insurance for the minimum amount prescribed by law or ability to provide for independent transportation.
• Must have and maintain a safe driving record.

Nice To Haves

• Bilingual preferred.

Responsibilities

• Work with assigned ResQ (internal ticketing request system) requests for vendor applications of new service providers, and update, retain, and maintain vendor files with information to retain from vendors.
• Email service providers the vendor application that corresponds with their type of services being provided or requested.
• Retain documentation from service providers and review all documentation before approval or denial of Vendorization.
• Work with Department of Developmental Services (DDS) specific forms, DDS mandated forms, IRS mandated forms and mandated regulations for regional centers.
• Confer with applicants and existing service providers to explain and/or interpret regulations and regional center policies, documentation interactions and transactions.
• Assist individuals/entities applying for Vendorization, obtain additional information and resolve discrepancies within the application and documentation.
• Confirm final approval or denial of the Vendorization applications with Vendorization manager.
• Input approved vendor into system.
• Provide technical assistance to internal and external vendors, consumers, families, regional center staff.
• Confirm and verify service provider rates following DDS mandates, statewide median rates, contracted rates, department of public health rates, Medi-Cal rates, and/or usual and customary rates with Vendorization manager.
• Calculate/prorate and update computerized vendor rate records and update retro rates folder utilizing scripts and documentation once approved by Vendorization Manager.
• Update insurance, licenses, vendor information in UFS, VSN, SANDIS, and Atlas.
• Retain CPR documentation from vendors every two years or when vendor changes are made and/or updated.
• Update UFS, VSN, SANDIS, and Atlas, as well as scan documentation into internal database.
• Complete spreadsheet work for cleanup of vendor files and maintenance of records per biennial records retention for DDS.
• Assist the Vendorization Manager maintain the Service Provider Directory Portal by verifying information on emails/documentation sent from Vendorization Manager, reviewing documentation, retaining corrections and documentation as needed to assist with the approval or denial of Vendorization for Service Providers, adding information to all systems as needed to update information and adding new vendorizations, and scanning into vendor files.
• Scan and import any documentation worked on in the AEX scanning system with accuracy.
• Update knowledge through readings, briefings, meetings, emails, and trainings by researching regulations, DDS technical bulletins, and regional center compliance review policies. Vendorization manager will also provide documentation to all staff.
• Perform as a team player, contributing to the harmony and well-being of the team.
• Drive vehicle and possibly travel to other locations as needed.
• Use office equipment appropriately and keep it in good repair.
• Keep the work area neat and orderly.
• Observe all safety rules and comply with IRC’s Injury and Illness Prevention Plan and Workplace Violence Prevention Plan.

Benefits

• SIGN-ON BONUS! $250 sign-on bonus after the completion of 90 days of employment at IRC with work performance in good standing. $500 sign-on bonus after the completion of 6 months of employment at IRC with work performance in good standing.
• GENEROUS BENEFITS PACKAGE AND EMPLOYEE PERKS: To view our benefits package and employee perks, please click HERE .

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees