Vendor Specialist

FACILITY SOLUTIONS GROUP INC•Dallas, TX

61d

About The Position

As one of the nation’s largest single-source providers of lighting and electrical products, electrical services, electrical construction, and energy management solutions, we are expanding our staff and seeking a Vendor Relations Administrator to join the FSG National Accounts – Dallas team. JOB DESCRIPTION As a Vendor Relations Administrator, you will assist in recruiting, retaining, and maintaining sub-contractor relationships for the FSG National Accounts team. You will be responsible for updating and organizing vendor records, negotiating and managing contracts, training new vendors, resolving accounting discrepancies, and preparing reports for the Director of Vendor Relations. The ideal candidate will have a positive attitude, stay well organized under pressure, and possess exemplary professionalism, ethics, and integrity.

Requirements

High School Diploma with commensurate experience
Minimum 2-3 years experience in Vendor Relations or role with preparation and monitoring of contracts
Valid driver’s license
Must be able to pass a drug and background screen
Strong analytical, problem-solving, and communication skills. Diplomacy is a must!
Ability to multitask while staying organized
Strong verbal and written communication skills
Outstanding work ethic
Able to work independently and efficiently to meet deadlines
Positive customer service skill

Nice To Haves

Experience in lighting and electrical is a plus!

Responsibilities

Oversee the preparation and revision of contracts that involve purchasing and selling goods and services.
Draft, review, red-line, and negotiate vendor agreements and other documents as needed
Handle the acquisition, distribution, and storage of equipment and supplies
Oversee proposal planning and administration of contracts.
Negotiate terms and conditions.
Prepare contract briefs and revisions summarizing contractual requirements and budgets.
Track authorizations and correspondence.
Maintain detailed and organized files.
Prepare contract change notices and monitor contractor performance, including the reporting and status of contractor and owner deliverables.
Maintain an audit file for each contract, which will include the original contract, all correspondence, changes/deviations, amendments, clarifications, and payment schedules.
Prepare and disseminate information to appropriate employees regarding contract status and facilitate contractor meetings.
Ensure the contractor complies with legal requirements, owner specifications, and government regulations.
Perform closing activities as needed.
Track payments and deadlines.
Analyze and mitigate risk.
Provide contract summaries and ensure contract execution in accordance with company policy.
As required, communicate directly and effectively with internal teams, customers, vendors, and outside counsel.
Make recommendations as to whether documents are ready for signature
Provide contract summaries and ensure contract execution in accordance with company policy
Maintain an electronic audit file for each contract, which will include the original contract, all correspondence, changes/deviations, internal email approvals, amendments, clarifications, and payment schedules
Assist with the management of FSG’s contract
Assist in compliance matters with the Director of Vendor Relations