Vendor Management Specialist

DH Pace • Olathe, KS

11d • Onsite

About The Position

The DH Pace Company is a family-owned and privately held business with annual sales over $1 billion through 60+ offices located across the continental United States. The Company is an industry leader in the distribution, installation, maintenance, and repair of a complete range of commercial, industrial, and residential door, docking and security products. In 2026, DH Pace is celebrating its 100th anniversary in business.
DH Pace Company, Inc. is seeking a highly organized and proactive Vendor Management Specialist based in our corporate office in Olathe, KS. This opportunity will support vendor operations and documentation management across the organization. This role plays a critical part in ensuring vendor compliance, maintaining documentation accuracy, and supporting internal stakeholders with timely, professional communication.
The ideal candidate thrives in a fast-paced environment, takes ownership of their responsibilities, and demonstrates exceptional attention to detail, particularly in identifying inconsistencies, gaps, or documentation discrepancies before they become issues.

Requirements

• Bachelor’s degree or continuing education in Business Administration, Operations, or a related field preferred.
• 2+ years of administrative, vendor coordination, contract support, or operations experience.
• Demonstrated ability to work independently and take initiative with minimal supervision.
• Strong time management and prioritization skills with the ability to adapt to shifting priorities.
• Proactive problem-solving mindset with strong attention to detail.
• Professional communication skills and a collaborative approach when working cross-functionally.

Nice To Haves

• Experience with contracts, insurance documentation, construction vendors, or compliance processes is a plus.

Responsibilities

• Review, analyze, and maintain vendor documentation to ensure accuracy, completeness, and compliance with company standards.
• Identify inconsistencies or discrepancies in contracts, insurance documentation, and vendor records and proactively resolve issues.
• Partner with internal stakeholders to understand reporting, documentation, and compliance needs.
• Coordinate the collection, tracking, and archiving of vendor-related documents within established timelines.
• Draft and manage written communications related to vendor contracts and documentation requirements.
• Maintain an organized and accessible vendor library, ensuring records are current and audit-ready.
• Develop and manage project timelines to meet deadlines in a fast-paced environment.
• Contribute to process improvements that enhance efficiency, organization, and operational effectiveness.
• Provide support on cross-functional initiatives and special projects as needed.

Benefits

• Medical, dental, and vision options: Available on the 1st day of the month following your start date!
• Paid time off plan: 13 days accrued annually during your 1st year; 16 days accrued during your 2nd year!
• Paid Holidays: New Years Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day
• Floating Holidays: Up to 2 floating holidays per year
• Competitive compensation: Including annual performance evaluations!
• 401k retirement plan: Including an employer match!
• Company paid: Life insurance, short-term disability, & long-term disability
• and more!

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level