Vendor Contract Auditor

City of New York•New York City, NY

About The Position

This position is within the Department of Citywide Administrative Services (DCAS), specifically within the Audit & Compliance Services (ACS) unit, focusing on Vendor Contract Audit. DCAS plays a crucial role in supporting New York City government operations by managing buildings, purchasing goods and services, and overseeing the municipal vehicle fleet. The ACS unit is responsible for various audits, including engineering, vendor contracts, internal audits, and external audit coordination. The Vendor Contract Audit function is vital for ensuring that contracted vendors comply with contract stipulations, terms, conditions, agreed-upon prices, and specifications, especially given that DCAS processes over $1.5 billion in orders for goods and services annually for over 100 NYC agencies. This role contributes to controlling risk management, improving performance efficiency, and ensuring cost recovery.

Requirements

Only those on the Staff Analyst list, Exam 3116 or permanent incumbents are eligible to apply.
A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school; or
A baccalaureate degree from an accredited college and two years of satisfactory full-time professional experience working in one or a combination of the following areas: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area.
An associate degree or completion of 60 semester credits from an accredited college and four years of satisfactory full-time professional experience as described in "2" above.
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and six years of satisfactory full-time professional experience as described in "2" above.
A combination of education and/or experience equivalent to "1", "2", "3", or "4" above.
College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience.
All candidates must have a high school diploma.

Responsibilities

Conduct and perform reviews/audits and analyze reimbursement claims.
Conduct field/site visits to ensure compliance with Local laws/regulations, Comptroller’s Directives and any other City mandate.
Under supervisory direction, conduct detailed fiscal/operational and financial audit reviews to evaluate systems of internal control effectiveness.
Review invoices, Certified Payroll reports, Timesheets, Insurance documents, and MOUs etc.
Prepare audit findings detailing the tests performed and supported by audit work papers.
Prepare preliminary draft audit report capturing the audit objectives, scope, methodology and all findings for supervisory review and approval.
Perform tests of controls to verify whether controls are working as designed in compliance with Governmental Auditing Standards (GAGAS) and IIA Standards.
Provide findings and recommendations to improve processes and controls.
Conduct follow-ups to ensure that corrective action plan initiatives related to internal and external audits are implemented.
Manage the Agencywide compliance through ACS’ annual risk assessment process, which includes identifying and prioritizing areas or processes that require attention.
Participate and hold meetings to conduct surveys, present audit findings and write up meeting minutes.