Vendor Compliance Specialist

Kings III Emergency Communications•Coppell, TX

1d•$2 - $24•Onsite

About The Position

The Vendor Compliance Specialist will play a key part in protecting vendor relationships and revenue by keeping Certificates of Insurance, vendor packets, and compliance documentation current. This role ensures the company remains in good standing within every customer's online compliance portal to prevent payment delays. The position is within a fast-paced Client Services team at Kings III, a growing company established in 1989, recognized for its positive workplace culture.

Requirements

High School Diploma or GED equivalent
2 or more years experience in vendor compliance, vendor management, or a related administrative/coordination role
Strong organizational skills with a high level of attention to detail
Ability to manage multiple vendor relationships, portals, and deadlines simultaneously
Strong written and verbal communication skills, with confidence working directly with customers
Comfortable navigating multiple online vendor and compliance-tracking portals
Proficiency in MS Office

Nice To Haves

Experience working with insurance agents/brokers or familiarity with Certificates of Insurance a plus

Responsibilities

Manage all Certificates of Insurance (COI), coordinating directly with our insurance agent to obtain, renew, and resolve any coverage or documentation issues to satisfy vendor compliance companies such as NetVendor, Vendor Café & RealPage.
Prepare, maintain, and submit complete vendor packets, ensuring all contracts, certifications, and required documentation are current and accurate.
Enroll and maintain the company's standing within customers' online vendor compliance portals, keeping every requirement up to date.
Manage payments to vendor compliance companies.
Monitor compliance status across the vendor portfolio and proactively resolve gaps, since portal compliance is what keeps payment from customers from being held up.
Work directly with customers to resolve compliance questions or documentation gaps that could otherwise delay payment.
Collaborate with internal teams to identify and resolve vendor and compliance issues as they arise.
Maintain accurate, up-to-date records of vendor documentation, certifications, and compliance deadlines.

Benefits

Medical insurance with 1 HSA and 2 PPO plan options
Flex Spending Account (FSA)/Dependent Care FSA
Dental, vision, life, short- and long-term disability insurance
Critical illness and hospital indemnity plans
401k with company contribution
Employee Assistance Program (EAP)
Company paid telemedicine 24/7 access
Wellness Program
Employee discount program
8 paid holidays, plus 1 floating holiday
15 days of PTO accrued in year one
Generous referral bonus program
Work life balance
Team building, attendance at our annual kickoff each January, and other fun events
Relaxed professional dress code