Vendor and Procurement Management Director

Needham Bank•Needham, MA

19h•$116,440 - $163,017•Onsite

About The Position

Manage and maintain Needham Bank Vendor Management, Procurement and administrative functions. Coordinating and completing vendor due diligence, procurement evaluations, support negotiations, and invoice reviews for all major technology vendors, monthly risk and performance reports. This role will oversee the procurement processes, manage vendor relationships, and mitigate risks associated with third-party vendors.

Requirements

Knowledge of vendor management & lifecycle, procurement processes, and administration
Ability to analyze, interpret and communicate departmental and district policies, rules, and regulations.
Ability to compose letters and memos, and PowerPoint presentations.
Maintains a high degree of confidentiality on sensitive issues.
Excellent negotiation, communication, and interpersonal skills. Must be able to communicate with users with all levels of computer experience
Familiarity with PMO, Legal, and regulatory compliance landscape
Ability to adhere to Needham Bank’s Core Values (Quick-Decision Making, Reliability, Relationship-Based Focus & Quality Service)
Ability to manage multiple projects and priorities in a fast-paced environment, function independently, adapt to change, and make sound judgment calls
Proficiency in vendor management software and tools
Strong Microsoft Office (Excel, Word, PowerPoint, Outlook, and OneNote) knowledge and ability to provide reporting in various forms
Ability to interact with the staff, co-workers, in a service-oriented manner
High level of organizational proficiency and ability to multitask successfully

Nice To Haves

Certified Regulatory Vendor Program Manager (CRVPM) or Certified Professional in Supply Management (CPSM)

Responsibilities

Overall responsibility for Vendor Management Program, ensuring compliance with FFIEC regulations
Oversee the entire vendor lifecycle, including selection, due diligence, contract negotiation, performance monitoring, and termination
Ensure vendors meet the Bank’s performance standards and compliance obligations through regular performance reviews and audits
Establish and maintain procurement processes to ensure efficiency, transparency, and compliance with business and regulatory requirements
Create forward looking strategic plan and roadmaps for the simplification and fortification of the Bank’s vendor landscape to maximize investments and relationships
Develop and maintain strong relationships with key vendors to drive value and foster collaboration
Coordinate as needed with PMO, Legal, Risk & Compliance, AP and other business units for Vendor evaluations, onboarding and decommissioning, due diligence, contracting and negotiations
Review and reconcile monthly Line of Business Profitability reports with SVP of IT
Work with Risk & Compliance Third-Party Risk Management as needed to coordinate and align on activities
Participate in developing the IT Budget and Strategic Plan annually, work with lines of business and vendors to obtain accurate and forecasted pricing
Prepares proposals, reports, presentation material statistical summaries, and other documents and communications that are complex and non-routine
Provide mentorship, training, and support to internal teams on procurement vendor management best practices, policies, procedures, and activities.
Prepare detailed recommendations, reports and presentations on vendor proposals, assessments, performance and compliance status for senior management. Creates technology related instructional material as directed
Coordinates budget, data, and submission
Perform additional duties as requested, needed or assigned