Vendor Accountant

State of Indiana•Indianapolis, IN

8d•$47,320•Onsite

About The Position

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana. Join a group of passionate, dedicated public servants to support one of Indiana’s most critical missions! The Department of Child Services helps children who are victims of abuse or neglect and strengthens families through services that focus on family support and preservation. We pursue permanency for children and families through reunification, guardianship, and adoption. Our services also encompass foster care, child support, and transitional support for those adjusting to adulthood. Our culture is built upon our MVP foundation: Mission: Champion Indiana’s future by protecting children and strengthening families with compassion and determination. Vision: Every child in Indiana thrives in a safe, loving, forever home. Purpose: Ignite hope. Cultivate joy. The Accountant oversees and actively participates in all DCS Vendor Management functions, including the Resource Unit and Payment Research Unit. Vendor Management functions are vital for successful referral of DCS services, as well as payment for those services. Vendor Management works closely with DCS staff, vendors, and other state agencies, helping to ensure that referral and payment processes are running smoothly and that information provided to vendors is consistent and accurate, helping to strengthen the partnerships between DCS and its vendor communities. This is an onsite role in the central DCS offices at the Indiana Government Center in Indianapolis, Indiana.

Requirements

Specialized knowledge of theories, principles, and practices of public accounting.
Specialized knowledge of agency organization and function.
Specialized knowledge of federal and state accounting and bookkeeping laws, policies, and procedures.
Specialized knowledge of automated accounting systems.
Ability to solve complex accounting methods and procedures to meet agency needs.
Ability to prepare budgets.
Ability to prepare and interpret complex financial statements and reports.
Ability to reconcile discrepancies between accounts.
Effective communication skills.
Ability to perform essential functions with or without reasonable accommodation.

Nice To Haves

A degree is not required.

Responsibilities

Oversee and actively participate in the processing of Vendor Forms and KidTraks User Agreements for all DCS contracted providers, non-contracted vendors, licensed foster parents, kinship placements, and adoptive parents, so that the referral and payment processes run smoothly for these vendors.
Research email and phone inquiries via KidTraks, PeopleSoft & Casebook, and work toward resolving often-complicated issues involving vendor invoicing and payments; coordinate with others as needed (e.g. DCS field staff, services/program team, KidTraks technical team, Central Eligibility Unit, Indiana Comptroller's Office, etc.); communicate findings logically and effectively.
Assist in the development and maintenance of training and resource materials for DCS vendors.
Prepare, examine, and analyze accounting records financial reports to assess compliance with procedural standards.
Analyze business operations, trends, costs, revenues, financial commitments, and obligations to project future revenues and expenses or to provide advice.
Assist the supervisor in analyzing budgets, preparing periodic reports that compare budgeted costs to actual costs.
Advise the controller or supervisor on the status of assigned accounts.
Assist in the development of general policies for a fiscal program.
Assist management in the preparation of agency or program area budget requests.
Reconcile complex discrepancies between accounts and notifies the appropriate department or supervisor of errors.
Prepare reports for reconciliation of grant funded accounts.
Analyze and interpret financial statements and reports for accuracy.
Serve as liaison between agency and the federal government or other funding source for assigned account.
Coordinate computerized accounting system within assigned area.
Control the flow of appropriated funds.
Direct the work of lower-level accountants and account clerks assisting in complex or unusual situations.

Benefits

Three (3) medical plan options (including RX coverage) as well as vision and dental plans
Wellness Rewards Program: Complete wellness activities to earn gift card rewards
Health savings account, which includes bi-weekly state contribution
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
Two (2) fully-funded pension plan options
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to: 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
Up to 15 hours of paid community service leave
Combined 180 hours of paid vacation, personal, and sick leave time off
12 paid holidays, 14 in election years
Education Reimbursement Program
Group life insurance
Referral Bonus program
Employee assistance program that allows for covered behavioral health visits
Qualified employer for the Public Service Loan Forgiveness Program
Free Parking for most positions
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