Vehicle Registration & Administration Clerk

Wingman Group PTY

3d•Remote

About The Position

The Vehicle Registration & Administration Clerk reports to the Group Administration Manager at a busy dealership in Blacktown. The role is responsible for ensuring all vehicle registrations, CTP processing, and related documentation are completed accurately and on time. It supports the Sales team by meeting delivery deadlines and maintaining compliance with RMS requirements.

Requirements

Strong knowledge of RMS processes and compliance requirements.
Exceptional attention to detail and accuracy.
Ability to manage high volumes and work to strict deadlines.
Strong organisational and time management skills.
Professional written and verbal communication skills.
Intermediate computer skills.
Computer: RAM: 8GB
CPU/Processor: Intel Core i5 or AMD Ryzen 5 (12th generation or newest)
HDD/SDD: 512 GB
Operating System: Windows 11 Home or Pro
Accessories: Power Backup: Powestation, Powerbank, UPS, etc.
Extra Display: Secondary/External Monitor
Audio & Video: Noise-Cancelling Headset + Web Cam
Internet: Internet Speed: 40-50 Mbps minimum badnwidth speed for both Download and Uploads.
BIR as you are a contractor (Required to submit any contributions required by the government.)
NBI or Police Clearance
Any Government-issued ID

Nice To Haves

Previous experience in automotive registration administration.

Responsibilities

Process all vehicle registrations and CTP (new, used & demo vehicles).
Prepare and lodge Notice of Disposals, plate changes, and transfer documentation.
Ensure compliance with RMS requirements and company policies.
Manage daily creation of Repair Orders (ROs) and Purchase Orders (POs).
Maintain accurate internal logs and registration records.
Coordinate with Pre-Delivery and Sales teams to ensure smooth vehicle handovers.
Order and manage number plates, ensuring security and stock control.
Maintain Police Book records and ensure documentation accuracy.
Assist with deal processing and month-end deadlines.
File and maintain documentation in accordance with RMS and company standards.
Provide backup support to Reception when required.

Benefits

20 Paid Time Off
Referral Bonus – 70 AUD per successful referral to the Wingman platform (paid at 1st month mark with a client contract).
Annual Trip – connect with the broader Wingman community in person.
Dedicated Support Contact (CSM) – someone to help you succeed and stay connected.
Access to a Network – collaborate with fellow contractors and onshore specialists.
Opportunities to Upskill – optional sessions, peer learning, and developmental pathways.
More Work, More Opportunity – potential for additional contracts, Statements of Work, or expanded workloads.
High-Impact Projects – work alongside top-tier Australian partners on meaningful assignments.
Flexibility First – deliver your work in your way, with full autonomy on how you achieve outcomes.
Advisory Support – HR, Tax, and setup guidance available to make contracting seamless.
100% Work-From-Home Contracts – all engagements designed for remote delivery.
Company events
Opportunities for promotion
Promotion to permanent employee