Vehicle Fleet Coordinator

Grand View Lodge • Nisswa, MN

5d • $22 - $24 • Onsite

About The Position

Grand View Lodge is looking for a detail-oriented, mechanically inclined Vehicle Fleet Coordinator to manage the operation, maintenance, and coordination of our resort vehicle fleet. You'll own the full lifecycle of fleet management; from tracking usage and scheduling maintenance to making purchase recommendations and ensuring every vehicle is road-ready, properly licensed, and well-documented. This is a role for someone who takes pride in keeping things running smoothly and sees the value of a well-maintained fleet as part of delivering a great guest and associate experience. For over 100 years, Cote Hospitality has crafted transformative guest experiences across world-class resorts and camps. At Grand View Lodge, that means exceptional wellness woven into a full resort lifestyle, golf, dining, events, and more, all grounded in our CoteCares culture of belonging, respect, and shared purpose. We're invested in your growth here: this role comes with real opportunity to advance and expand your skills within our Safety & Security department.

Requirements

• 3 years of experience in transportation, fleet, or related operations management; preferably at a multi-site company.
• General auto mechanic knowledge and hands-on comfort with vehicle inspection and minor repairs.
• Strong attention to detail and organizational skills; you keep meticulous records and nothing slips through the cracks.
• Proficiency in Microsoft Office, with strong Excel skills for inventory tracking and scheduling; basic computer knowledge for scheduling and reporting.
• Ability to manage multiple priorities, meet deadlines, and work flexible hours as operational needs arise.
• Physical ability to lift over 50 lbs occasionally, and to stand, climb stairs, reach, and bend as needed in the course of fleet inspections and minor repairs.
• A valid driver's license with a clean record; required.

Nice To Haves

• Hospitality or resort experience is a plus.

Responsibilities

• Maintain a complete, accurate inventory of all fleet vehicles — cars, trucks, vans, and other resort transportation assets.
• Manage the vehicle issuance system, ensuring all personnel checkouts are tracked and all vehicles are accounted for at all times.
• Track usage, fuel consumption, and mileage across the full fleet; maintain scheduled maintenance logs and set up oil change schedules proactively.
• Conduct quarterly drive inspections of all vehicles and photograph each vehicle to document condition.
• Make clear, well-documented recommendations on vehicle repair, replacement, or retirement based on inspection findings and usage data.
• Make purchase and lease recommendations for future fleet needs based on business levels and operational demands.
• Manage vehicle licensing tabs, ensuring all registrations are current and compliant.
• Apply company logos and branding to vehicles as needed.
• Maintain control of all spare keys across the fleet.
• Perform minor vehicle repairs as needed and coordinate with vendors for larger repairs.
• Read and follow chemical labels and submit accurate written reports and assessments as required.
• This is a resort hospitality role; availability on weekends, holidays, and extended hours during peak seasons is required.
• Other duties as assigned.

Benefits

• Real opportunity to advance and expand your skills within our Safety & Security department.
• You'll be part of a team that genuinely invests in its people.
• CoteCares isn't a tagline, it's how we show up for each other every day.
• You'll have the tools, support, and team culture to do your best work, with real opportunity to grow your career across the entire Cote Hospitality organization.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed