Valuations Administrator

Sotheby's•New York, NY

1d•Onsite

About The Position

Established in 1744, Sotheby’s promotes access and ownership of exceptional art and luxury objects through auctions, private sales and retail. Our deep expertise across 70 selling categories is supported by a leading technology platform and a global network of specialists spanning 40 countries. Selling categories include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits and Design, as well as collectible cars and real estate through RM Sotheby’s and Concierge. Sotheby’s Financial Services is a leading art lender and provides capital solutions for collectors around the world, having originated more than $12 billion in loans since its inception. Sotheby’s new global headquarters is now open at the iconic Breuer building at 945 Madison Avenue in New York City. The Administrator is responsible for general administrative tasks for the department and to provide administrative support primarily to the Head of Department.

Requirements

Exceptional organizational skills
Excellent computer skills in particular MS Excel, Word and PowerPoint
High degree of accuracy and attention to detail
Ability to work on multiple tasks and under pressure
Team player with strong interpersonal skills
Excellent writing and editing skills
Ability to think laterally and creatively

Responsibilities

General Administrative Tasks
Assist in producing internal reports for departmental strategy and business purposes
Manage Departmental Invoicing and Fee Tracking
Assist in managing Departmental Inbox
Assist in managing General Inquiries
Manage miscellaneous reporting requests from internal and external colleagues
Monitor supply of binding materials, paper, mailing materials daily and stationary and execute order when needed
Manage DocuSign
Account Management Support/Account Administration
Provide daily project support primarily to the Head of Department, which includes but is not limited to: assisting with travel arrangements, setting up valuation visits, cross referencing data for valuations projects, gathering of images from specialists following visits and routing property to be valued and following up, preparing documents for the High Lot Review, submitting edits to the Production team, pulling outputs as requested, preparing final document for sign off and filing final valuation
Provide support for High Lot Reviews (gather supporting documentation, create grouping, verify that all comps are in, chase comps)
Prepare finals and mailings (printing, binding and sending final drafts, UPS labels)
Filing final valuation—including printing finals, uploading agreements, ensuring that all documentation is printed for the work file
“Quick edits” for fast turnaround projects that can’t be submitted to Production
Client account and valuation agreement creation as requested
Management of desktop appraisal updates
Other administrative ad hoc projects as assigned by the Head of Department and Associate Valuation Directors