Vacancy Coordinator
About The Position
The Vacancy Coordinator plays an important role in keeping upcoming vacant properties on track and well-prepared for new residents. In this role, you’ll guide homes through each stage of the vacancy lifecycle from preparing for a move-out to coordinating a smooth move-in, helping ensure an efficient and positive transition for everyone involved. You’ll work closely with a collaborative team across maintenance, customer success, and external partners, staying connected to each property’s status while helping coordinate next steps. This is a great opportunity for someone who enjoys organization, communication, and being part of a team that values efficiency, support, and continuous improvement.
Requirements
- 1 year of property management experience
- Strong organization, multitasking, and time management skills
- Ability to coordinate with internal teams and external partners
- Clear communication and attention to detail
- Comfortable working in fast-paced, process-driven environments
- Awareness of compliance requirements in regulated environments
Nice To Haves
- Real Estate license preferred, or interest in obtaining one
- Exposure to property inspections, turnovers, or vacancy processes
- Experience working with maintenance teams, vendors, or field agents
- Familiarity with rentals and tenant lifecycle and onboarding processes
Responsibilities
- Coordinate move-out timelines with owners and tenants, provide instructions, and schedule required inspections
- Maintain accurate property records and prepare materials for upcoming vacancies
- Monitor move-out progress, utility transitions, and turnover work with maintenance teams
- Track property readiness and ensure information is complete for advertising by licensed parties where required
- Coordinate with licensed agents or partners that monitor inquiries, and track application progress
- Keep property owners informed and ensure compliance with local regulations
- Support applicant onboarding, including documentation, payments, and pre-move-in requirements through systems
- Confirm inspections are completed and coordinate move-in logistics and instructions
- Conduct post move-in follow-up and assist with early resident communication
- Maintain accurate system updates, coordinate across teams, and monitor property status and timelines
- At times, visit properties locally in the field and meet with clients.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
