Utility Relocations Coordinator

RailPros•Williamsburg, VA

12d•Hybrid

About The Position

The Utility Relocations Coordinator is responsible for coordinating utility relocation activities supporting transportation, rail, transit, highway, roadway, and other infrastructure projects. This role works closely with project managers, utility owners, engineering consultants, contractors, public agencies, and clients to facilitate utility coordination activities, maintain project documentation, track relocation progress, and support successful project delivery. The Utility Relocations Coordinator serves as a key liaison between project stakeholders, ensuring utility relocation activities remain aligned with project schedules, engineering requirements, regulatory expectations, and client commitments.

Requirements

Strong understanding of utility relocation coordination and infrastructure project delivery
Working knowledge of utility engineering drawings, conflict analysis, and utility coordination processes
Ability to maintain tracking matrices, schedules, documentation, and project records
Strong organizational skills with exceptional attention to detail
Excellent verbal and written communication skills
Ability to manage multiple priorities across several concurrent projects
Strong interpersonal skills with the ability to build positive working relationships
Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and SharePoint
Ability to work independently while collaborating effectively with multidisciplinary project teams
Bachelor's degree in Engineering, Construction Management, Business, Real Estate, Planning, or a related field preferred
5–10 years of experience supporting utility relocations, right-of-way, infrastructure, transportation, engineering, construction, or public works projects
Experience coordinating with utility owners, municipalities, contractors, consultants, or public agencies
Experience maintaining project schedules, utility tracking logs, documentation, and project reporting
Strong organizational and project coordination skills
Ability to manage multiple projects simultaneously while maintaining accuracy and responsiveness
Equivalent combinations of education and relevant experience will be considered

Nice To Haves

Knowledge of transportation, rail, roadway, or utility construction practices is preferred
Professional certifications related to project coordination, utility engineering, construction management, or right-of-way are a plus
Knowledge of Bluebeam, GIS, Primavera P6, Microsoft Project, SharePoint, or other project management and documentation tools preferred

Responsibilities

Coordinate utility relocation activities throughout planning, design, construction
Serve as a day-to-day point of contact for utility companies, consultants, contractors, municipalities, and project teams
Schedule and facilitate coordination meetings with utility owners and project stakeholders
Monitor utility relocation activities and communicate project updates to internal and external stakeholders
Maintain utility tracking matrices, conflict matrices, project schedules, and relocation status reports
Track utility commitments, action items, permits, agreements, and project milestones
Ensure project documentation is accurate, complete, and maintained in accordance with client and company standards
Assists in preparing meeting minutes, reports, correspondence, and project documentation
Coordinate utility conflict reviews with engineering and design teams
Assist with reviewing utility plans, drawings, relocation schedules, and engineering documentation
Support constructability reviews and identify potential utility owners and project teams
Coordinate requests for information between utility owners and project teams
Build productive working relationships with utility companies, municipalities, railroads, contractors, and client representatives
Communicate project schedules, utility requirements, and relocation status updates
Assist with resolving routine coordination issues while escalating complex matters to project leadership
Support project managers with schedule updates, project reporting, meeting preparation, and project coordination
Assist in monitoring utility relocation milestones and identifying potential schedule impacts
Support procurement, permitting, agreement preparation, and project closeout documentation
Maintain knowledge of utility relocation practices, industry standards, and applicable regulations
Participate in project meetings, training opportunities, and professional development activities
Travel up to 25–40%, depending on project assignments
Contribute to a positive, inclusive, and respectful workplace culture, free from behaviors that undermine morale, productivity, or organizational values
Uphold the organization’s standards of integrity, accountability, and respect in all duties and interactions
Adhere to all company policies, procedures, and applicable laws and regulation
Other duties as assigned or required to meet the business needs

Benefits

Comprehensive Health Insurance: Includes medical, dental, and vision coverage.
Additional Coverage Plans: Accident plan, critical illness plan, and hospital indemnity with employee to family coverage.
Legal Shield, ID Shield, Pet Insurance: Added protection for you...and your pets.
Life & Disability Insurance: Employer provided coverage with additional voluntary options available.
Retirement Savings: 401(k) plan with employer match includes pre and post deduction options.
Paid Time Off (PTO): With carryover each year.
Paid Holidays: For full time employees.
Wellness Programs: Access to wellness initiatives and resources.
Discount Programs: Exclusive discounts on products and services.
Company Merchandise Allowance: Company funded allowance for our online store.
Health Savings Accounts (HSA): With employer match.
Health Reimbursement Arrangement (HRA): Employer funded.
Flexible Spending Accounts (FSA): For dependent care expenses.
Employee Assistance Programs (EAP): Support for personal and professional challenges.
Professional Development: Opportunities for training and career growth.
Balanced Work Environment: A culture that respects boundaries so employees can recharge and bring their best selves to work.
Tuition Reimbursement: Support for continued education or professional development.
Professional & Career Growth: Through mentorship, continuous training, career path partnerships, goal setting, and succession planning.
Culture & Recognition: Employee spotlights, annual Service Excellence Awards, alignment committee, philanthropy opportunities, company events, monthly new hire calls, monthly newsletters, feedback surveys, and quarterly town halls.