Utility Billing Supervisor

City of Grapevine•Grapevine, TX

2d•Onsite

About The Position

Maintains and is responsible for the City's utility billing records, billing and collection. Duties include keeping, updating and managing complete records, documents and files for the timely, accurate and efficient invoicing and collection of City utility billings and fees.

Requirements

Ensures accurate and timely records, reports, and statements through management of the City’s Utility Billing System.
Ensures records and supporting documentation are in order for annual audit activities.
Ensures effective management and supervision of assigned subordinates.
Requires excellent organizational and communications skills.
Ability to provide excellent customer services including a desire to help customers regardless of their circumstance.
Ability to maintain cooperative-working relationships with employees and those contacted in the course of work.
Associate’s Degree with coursework in accounting, business, or related field plus three years of increasingly responsible utility customer service experience involving public services such as utilities or an equivalent combination of education, training and/or experience that provides the required knowledge, skills and abilities to perform the essential functions of the job.
Must have two years direct, continuous, recent supervisory experience.
Must pass a Federal/National criminal background check, credit check and must have a valid Texas driver's license with an acceptable driving record as defined by City policy.
Must pass a pre-employment drug screen.

Responsibilities

Oversees the preparation of utility bills for water, sewer, trash, and storm-water including the entering and reviewing of water meter readings, payments, utility turn-on and shut-off, and customer information.
Records, posts payment receipts and prepares journal entries.
Processes work orders to disconnect due to nonpayment and reconnect following receipt of payment.
Reviews records and reports to determine causes of discrepancies, problems, or errors and takes-action. Approves and oversees adjustment on accounts.
Investigates, resolves, and responds to customer complaints in a professional manner.
Supervises and directs the activities of assigned staff; makes recommendations regarding hiring, discipline, termination or advancement of employees. Schedules employees, assigns work, and monitors progress; guides, trains and develops employees in the accomplishment of their duties and professional growth; evaluates performance.
Examines, codifies, verifies, balances, and reconciles utility document transactions and/or entries. Reconciles Utility billings to the General Ledger each month.
Assists with preparation of the budget; collecting data, organizing material, conducting research, and making recommendations.
Provides information to the public. Responds to and resolves difficult or sensitive citizen or business inquiries and complaints regarding utility billing transactions. Resolves operational problems.
Participates in the preparation of schedules and entries associated with development of the Annual Comprehensive Financial Report (ACFR).
Comprehends related City ordinances and interprets them in response to public inquiry.
Performs related duties as directed when such duties are a logical and appropriate assignment to the position.
Regular and timely attendance are required for this position.
Interacts professionally and respectfully with the public, coworkers and others in the course of daily work.