Utility and Right of Way Coordinator
About The Position
The Utility and Right of Way Coordinator performs utility and right-of-way coordination for roadway, bridge, and transportation improvement projects in accordance with INDOT, IDOT, and MDOT procedures. The role reviews design plans for utility conflicts, recommends feasible alternatives, coordinates field investigations and stakeholder meetings, and maintains utility records and project documentation. The coordinator supports post-letting utility relocation services, project schedules, budgets, deliverables, risk assessments, and mitigation plans. The position also provides cross-state coordination expertise and assists with right-of-way activities where utility impacts overlap with property acquisition needs. Travel may be required, with the amount listed as 10% or less.
Requirements
- Bachelor's degree, or equivalent additional directly related experience in lieu of a degree.
- Three years of related experience.
- Solid knowledge of corporate governance practices, organization design principles, accounting principles, finance, supply chain management, and organization management.
- Excellent written and oral communication skills.
- Ability to understand complex technical, professional, and business materials.
- Domestic and/or international travel may be required, depending on duties, responsibilities, essential functions, workload, and project demands.
Nice To Haves
- Experience coordinating with IDOT, MDOT, and other Midwestern state DOTs.
- Familiarity with SUE processes, right-of-way acquisition workflows, and utility permitting.
- Proficiency in Microsoft Office, Bentley ProjectWise document management, and project management tools.
- INDOT Certified Utility Coordinator credential, or ability to obtain it within one year of hire.
- Strong understanding of and familiarity with INDOT procedures, documentation, and project delivery expectations.
- Experience with, or willingness to learn, INDOT’s Utility Management System (UMS).
- Excellent communication, documentation, and stakeholder engagement skills.
- Ability to work collaboratively with multidisciplinary teams across state lines.
- Ability to manage numerous utility and title and encumbrance projects.
- Comfort communicating with utility owners, engineers, project managers, DOT personnel, contractors, surveyors, and other stakeholders.
- Ability to be personable and persistent in obtaining responses.
Responsibilities
- Coordinate utility and right-of-way efforts for roadway, bridge, and transportation improvement projects in accordance with INDOT, IDOT, and MDOT procedures.
- Review design plans, identify potential utility conflicts, and recommend feasible alternatives or adjustments.
- Maintain utility tracking logs, agreements, work plans, permits, project documentation, and progress reports.
- Coordinate and attend field investigations, including utility verification, SUE needs, and data collection.
- Facilitate meetings with utility providers, DOT representatives, and project stakeholders.
- Coordinate post-letting services to align utility relocations with project needs and schedules.
- Support project schedules, budgets, and deliverables to ensure compliance with DOT standards and project requirements.
- Provide cross-state utility and right-of-way coordination expertise on assigned INDOT, IDOT, and MDOT projects.
- Assist with right-of-way coordination activities when utility impacts overlap with property acquisition needs.
- Contribute to project risk assessments and mitigation plans related to utility relocations and construction sequencing.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
