Utilities Operations Project Coordinator

Polk County•Winter Haven, FL

2d•Hybrid

About The Position

The Utilities Division is responsible for public health and safety, as well as safeguarding the environment, by providing crucial safe water and wastewater services. This position is part of the team that provides services necessary for human health, economic stability, and overall societal well-being. At the core of the mission of providing these services includes commitment to providing excellent customer service to our citizens, business partners, regulatory agencies, and other county divisions.

Requirements

Minimum of five (5) years of experience in administrative support, project coordination, utility operations, or safety management.
Valid Driver’s license required; must obtain a Florida license within 30 days of employment.
Must maintain a clean driving record to operate an assigned county vehicle.
Graduate of an accredited four-year college or university in a field that includes coursework in business administration, project management, finance, or public administration preferred.
Experience in water and wastewater system operations, safety compliance, or finance-related tasks preferred.
Strong proficiency in Microsoft Office, project management software, CMMS, and financial tracking tools.
Excellent organizational, communication, and problem-solving skills.
Ability to interpret and apply regulatory requirements, financial data, and safety policies.
Must have the physical, developmental and mental ability to perform job tasks, work efforts, responsibilities and duties of the job illustrated below.
All employees will be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location and work schedule to fit the needs of the County and its citizens.

Nice To Haves

Graduate of an accredited four-year college or university in a field that includes coursework in business administration, project management, finance, or public administration.
Experience in water and wastewater system operations, safety compliance, or finance-related tasks.

Responsibilities

Assist in planning, developing, and executing special projects related to water and wastewater infrastructure, regulatory compliance, and operational improvements.
Coordinate with internal departments, contractors, and external stakeholders to ensure project timelines and objectives are met.
Track project progress, manage schedules, and update stakeholders on key milestones.
Maintain project documentation, including schedules, reports, and compliance records, in support of the Operations Engineering Department Manager or the Business Operations Administrator.
Support coordination of maintenance and operational initiatives tied to special projects, such as facility upgrades and system improvements.
Assist in scheduling and dispatching work crews for project-related tasks.
Monitor and input project-related data into the Computerized Maintenance Management System (CMMS).
Ensure preventative maintenance schedules align with project objectives.
Assist the Utilities Safety & Emergency Response Manager in implementing safety protocols, inspections, and compliance initiatives.
Help organize safety meetings, training sessions, and workshops for utility staff.
Assists in maintaining safety records, training logs, and compliance documentation.
Support the development of safety training materials and ensure employees have access to up-to-date safety resources.
Collaborate with Environmental Affairs to facilitate project approvals and ensure compliance with environmental and safety standards.
Prepare reports and documentation required for permits, funding applications, and regulatory compliance.
Assist in procuring project-related materials and services.
Serve as a liaison between Operations staff, contractors, and external stakeholders for special projects.
Notify internal stakeholders of Operations project-related activities, potential service interruptions, and schedule changes.
Respond to inquiries related to ongoing projects and provide information to contractors and internal stakeholders as directed.
Assist the Utilities Analysts (Operations) with budget preparation, cost estimates, and financial tracking for special projects.
Process invoices, purchase orders, and financial transactions related to projects and other activities.
Prepare financial reports, billing records, and work order billings for project-related expenditures.
Support grant applications and funding requests by compiling required documentation.
Assist in reviewing board agenda items, bid specifications, and contract documents.