US Commercial Finance Executive Admin

GSK•Durham, NC

About The Position

The Executive Administrative Assistant provides high-level, proactive administrative and secretarial support to the US VP Finance and CFO. This role serves as a key liaison both internally and externally, requiring exceptional business acumen, stakeholder management, and organizational skills to support finance leadership in a dynamic, matrixed environment.

Requirements

Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook); experience with finance systems and databases preferred.
Associate Degree or Bachelor's Degree required.
Demonstrated experience supporting senior finance executives or C-suite leaders.
Organizational, analytical, and administrative skills; Ability to manage multiple priorities under tight deadlines.
Ability to work independently and as part of a team; Proactive and resourceful.
Experience working in a complex, matrixed organization; Comfortable interfacing with all levels of the company.
Stakeholder management and interpersonal skills.
Demonstrated initiative and independent judgment.
Proficiency with digital collaboration tools (Microsoft Teams, SharePoint, OneDrive).
Experience with virtual meeting platforms and hybrid event coordination (Zoom, Webex).
Understanding of financial compliance and document control processes.
Cross-cultural communication skills for global teams
Experience leveraging AI tools for scheduling, document preparation, and data analysis

Nice To Haves

Excellent written and verbal communication skills; Attention to detail and accuracy.
High level of professionalism and discretion in handling confidential matters.

Responsibilities

Manage complex calendar and schedule for the VP Finance and CFO, including meetings, appointments, and deadlines.
Monitor, prioritize, and respond to internal and external correspondence, independently delegate and track follow-ups.
Screen and handle email and inquiries with professionalism.
Prepare and edit correspondence, reports, presentations, and financial documents; conduct research as needed.
Coordinate domestic and international travel arrangements, including itineraries and expense reporting.
Liaise with internal departments (e.g., Accounting, Treasury, Legal) and external partners (e.g., auditors, banks, vendors).
Support the preparation and logistics for board meetings, finance reviews, and leadership events.
Maintain strict confidentiality of sensitive financial and business information.
Track and manage key projects, deadlines, and deliverables for the Finance office.
Assist with budget tracking, invoice processing, and procurement as required.
Maintain the financial calendar, tracking deadlines for audits, tax filings, compliance reports, and other critical deliverables.
Coordinate with internal and external auditors, legal, and compliance teams as needed.