About The Position
The Executive Administrative Assistant provides high-level, proactive administrative and secretarial support to the US VP Finance and CFO. This role serves as a key liaison both internally and externally, requiring exceptional business acumen, stakeholder management, and organizational skills to support finance leadership in a dynamic, matrixed environment.
Requirements
- Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook); experience with finance systems and databases preferred.
- Associate Degree or Bachelor's Degree required.
- Demonstrated experience supporting senior finance executives or C-suite leaders.
- Organizational, analytical, and administrative skills; Ability to manage multiple priorities under tight deadlines.
- Ability to work independently and as part of a team; Proactive and resourceful.
- Experience working in a complex, matrixed organization; Comfortable interfacing with all levels of the company.
- Stakeholder management and interpersonal skills.
- Demonstrated initiative and independent judgment.
- Proficiency with digital collaboration tools (Microsoft Teams, SharePoint, OneDrive).
- Experience with virtual meeting platforms and hybrid event coordination (Zoom, Webex).
- Understanding of financial compliance and document control processes.
- Cross-cultural communication skills for global teams
- Experience leveraging AI tools for scheduling, document preparation, and data analysis
Nice To Haves
- Excellent written and verbal communication skills; Attention to detail and accuracy.
- High level of professionalism and discretion in handling confidential matters.
Responsibilities
- Manage complex calendar and schedule for the VP Finance and CFO, including meetings, appointments, and deadlines.
- Monitor, prioritize, and respond to internal and external correspondence, independently delegate and track follow-ups.
- Screen and handle email and inquiries with professionalism.
- Prepare and edit correspondence, reports, presentations, and financial documents; conduct research as needed.
- Coordinate domestic and international travel arrangements, including itineraries and expense reporting.
- Liaise with internal departments (e.g., Accounting, Treasury, Legal) and external partners (e.g., auditors, banks, vendors).
- Support the preparation and logistics for board meetings, finance reviews, and leadership events.
- Maintain strict confidentiality of sensitive financial and business information.
- Track and manage key projects, deadlines, and deliverables for the Finance office.
- Assist with budget tracking, invoice processing, and procurement as required.
- Maintain the financial calendar, tracking deadlines for audits, tax filings, compliance reports, and other critical deliverables.
- Coordinate with internal and external auditors, legal, and compliance teams as needed.
Benefits
- Please visit GSK US Benefits Summary to learn more about the comprehensive benefits program GSK offers US employees.
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
Associate degree
Number of Employees
5,001-10,000 employees
