US Accounting Associate

Women for Women International • ,

11d • $24,446 - $27,879 • Remote

About The Position

The US Accounting Associate provides transactional and administrative accounting support to the US Finance function. The role supports accurate and timely accounts payable, cash receipts, payroll administration, vendor records, and financial documentation in accordance with WfWI policies, procedures, and internal controls. Working closely with the Finance Manager, US Operations & Compliance, the Staff Accountant, People and Culture, vendors, and staff across the organization, the role helps ensure the smooth day-to-day operation of US finance activities. The position is responsible for completing assigned transactions and maintaining supporting documentation accurately and on time, while escalating exceptions, control issues, or unusual transactions to the Finance Manager.

Requirements

• Relevant coursework, certificate, associate degree, or equivalent practical experience in Accounting, Finance, Business Administration, or a related field.
• At least 1 year of relevant experience in accounts payable, bookkeeping, accounting support, payroll administration, or similar finance operations.
• Strong attention to detail and commitment to accuracy.
• Good organizational and time-management skills, with the ability to manage routine deadlines and competing priorities.
• Working proficiency in Microsoft Excel and comfort learning finance and payroll systems.
• Ability to communicate professionally and effectively with staff, vendors, and other stakeholders.
• Ability to work independently within defined procedures and as part of a collaborative team.
• Commitment to confidentiality and appropriate handling of sensitive financial and employee information.
• Applicants must be legally authorized to work in the United States at the time of application. Sponsorship is not available.

Nice To Haves

• Experience using Sage Intacct or another ERP/accounting system.
• Experience using ADP or another payroll platform.
• Previous experience in a nonprofit, international NGO, or similarly complex organization.

Responsibilities

• Works closely with the Finance Manager, US Operations & Compliance and the Staff Accountant to support efficient day-to-day US accounting and finance operations.
• Coordinates with finance colleagues to ensure transactions are appropriately documented, coded, processed, and available for reconciliation and month-end close.
• Collaborates with People and Culture to support semi-monthly payroll administration and maintenance of payroll schedules and documentation.
• Serves as a point of contact for routine accounts payable and expense reimbursement inquiries from staff and vendors.
• Coordinates with budget holders and approvers to obtain appropriate approvals and supporting documentation.
• Maintains professional working relationships with vendors and external service providers and resolves routine documentation queries.
• Process accounts payable transactions in accordance with organizational policies, procedures, delegated authorities, and internal controls.
• Monitor the Accounts Payable mailbox and ensure invoices and supporting documentation are reviewed and processed on a timely basis.
• Review invoices, check requests, and expense reimbursements for completeness, appropriate approval, coding, and required supporting documentation.
• Code and process approved invoices in Sage Intacct or other designated accounting systems.
• Maintain vendor records and supporting documentation, including W-9 collection and verification.
• Prepare payment templates and supporting documentation for authorized review and release. The role does not approve or release payments.
• Support year-end vendor reviews and preparation of information required for Forms 1099 and 1096 reporting.
• Process and record cash receipts accurately and on time within the accounting system.
• Maintain complete supporting documentation for assigned financial transactions in accordance with record-retention requirements.
• Assist the Staff Accountant with reconciliations and transaction reviews as assigned.
• In partnership with People and Culture, support the administration of semi-monthly payroll and related employee benefit transactions.
• Maintain payroll schedules and assist with payroll data verification, documentation, and routine system administration.
• Provide payroll documentation and transaction information required for reconciliation and reporting by the Staff Accountant and Finance Manager.
• Ensure assigned transactions are processed in accordance with organizational policies, procedures, delegated authorities, and internal control requirements.
• Maintain accurate and complete accounting records and supporting documentation for audit and compliance purposes.
• Assist with audit requests, financial record retrieval, and routine finance administration as assigned.
• Identify incomplete documentation, unusual transactions, or potential control issues and escalate them promptly to the Finance Manager.
• Contribute to improvements in routine finance processes that strengthen efficiency, accuracy, and financial stewardship.

Benefits

• Reasonable adjustments will be made to enable the successful performance of the role in line with WfWI’s commitment to equality, diversity and inclusion.
• We are committed to providing reasonable accommodation throughout the recruitment process.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: Associate degree