University Scheduler

High Point University•High Point, NC

10d•Onsite

About The Position

High Point University is currently seeking a full-time, University Scheduler. The selected candidate will be responsible for managing university-wide event reservation system and requests. This position effectively works closely with numerous academic and administrative units on campus to ensure appropriate facility usage.

Requirements

Bachelor’s degree required
A minimum of two years of related experience, an equivalent combination of education and experience, or five years of work experience in a directly related capacity
Word processing and/or data entry skills
Ability to communicate in a positive manner
Ability to execute multiple job functions
Ability to focus on details and prioritize
Proficiency with Microsoft products and willingness to learn various computer programs
Demonstrated ability to be a fast learner and a fast starter in a continuously evolving technological environment
Requires a self-starter working independently with strong interpersonal skills
Skilled in general software troubleshooting
Excellent interpersonal, written, and oral communication skills
Ability to perform moderate physical work

Nice To Haves

Preferred experience with scheduling software (25Live) and/or facility reservations on a large scale

Responsibilities

Primary scheduler of the University’s spaces for non-academic events
Collaborates with IT and Registrar’s Office to ensure facility data and event/class reservations are correct and updated in 25Live scheduling system.
Reliant on technological solutions to perform duties.
Completes reservations while considering the university events calendar, academic facility regulations and policies, and with high standards of accuracy, timeliness, and professionalism.
Ability to generate and prepare utilization reports in 25Live and other space audit reports as needed.
Some administration responsibilities including but not limited to invoicing, billing, maintaining budgets, ordering supplies and executing vendor contracts.
Responsible for managing and balancing expenses made within the Department of University Events Budget lines, submitting all requisitions and orders.
Maintains positive work atmosphere by acting and communicating effectively with students, students’ parents, faculty, co-workers and managers.
Periodically design and host 25Live training sessions for faculty, staff and student groups.
Update 25live training materials and policies on the University’s Event webpage.
Assists with major University-wide events such as Commencement, opening Convocation, Alumni and Family weekends that require the full events team.
Handles multiple projects simultaneously; manages in the midst of occasional changing dynamics (time, location, people, etc.); effectively communicates and interacts with high profile individuals (administration, trustees, donors, university guests, VIPs, etc.).
Other duties as assigned.