University Program Specialist

North Carolina A & T State University•Greensboro, NC

60d•Onsite

About The Position

The primary purpose of this position is to manage programs of the Center for Teaching Excellence, a campus-wide entity that features various programs and projects. This person will interpret and enact policies, procedures, operational needs and budget management. The position oversees the budget for the center operations, post-award of grants, BOD activities, hiring and supervision of student workers and program management assistants. They will arrange for faculty travel, faculty stipends, course releases, grant activities, speaker events, symposiums and events. It also requires management of the aspects of the operation of the Center including: retrieval of pertinent information, coordination of all events, creation of materials for program activities, methods to promote programs, survey and data collection and design and maintenance of the website. The primary purpose of the Center for Teaching Excellence is to provide programs and support for faculty teaching.

Responsibilities

Serves as the Center for Teaching Excellence Program non-teaching Program Manager.
Interfaces daily with the Director of the Center for Teaching Excellence and other administrative personnel including other Directors and Program Heads whose work intersects with the CTE.
Arranges and Interacts with Faculty, speakers, and others regarding participation in events sponsored by the CTE.
Assists the Director of the CTE in developing and enhancing consistent and effective relations with Faculty and Administrators.
Pre and post award grant management.
Develops and maintains an inventory of all materials and supplies required in the CTE.
Manages and directs the office support activities and manages all records including relevant data on the development and execution of program activities.
Serves as the point person within the larger campus community to advertise and support events, communication with speakers and faculty engagement with Center events and initiatives.
Directs and maintains the development of the timeline for all events sponsored by the CTE timeline.
Interacts consistently with faculty, speakers and others regarding the delivery of programs and services.
Manages the website for the CTE
Provides direction and interpretation of policies and procedures required to serve as the Center for Teaching Excellence Program non-teaching Program Manager.
Enacts policies, procedures and regulations, etc. in the execution of grants, travel and sponsored events.
Provides information and exhibits knowledge of CTE programs and initiatives for all hires including the articulation of the mission, vision and strategic plan of the CTE.
Uses knowledge of the CTE initiatives to designs all promotional and related materials for CTE events including presentation materials, flyers, brochures, and other workshop materials.
Designs, disseminates and organizes data from surveys, needs assessments, and program feedback based on knowledge of the programs.
Identifies and understands issues, problems, etc., and the impact of such, that may arise in conjunction with the operation of the CTE.
Assists the Director to find solutions and take actions that will bring appropriate results.
Manages 4 budgets for the CTE.
Procures all materials, supplies for the CTE.
Interacts with vendors to arrange payment and procurement.
Reconciles all budgets.
Prepares budget narratives.
Maintains data on the status of all expenses related to the functions of the Center.
Generates reports and keep records on all events associated with the Center
Provides training for graduate assistants and program administrative assistants for grants and large projects.
Develops and maintains collegial relations with faculty.
Assists in the development and execution of support services for faculty.