University Budget Coordinator

Towson University•Towson, MD

About The Position

Manage all aspects of position management for the University, which includes salary data compilation and loading, validation of salaries and budgets and ongoing management of all salaries. Oversee and audit salary adjustments focusing on accuracy and funding analysis. Analyze salary adjustments during the year for budget impact on both the division and the University. Audit and authorize all regular and contingent position requisitions to ensure alignment with annualized budget allocations. Coordinate funding actions for new hires, reclassifications, equity adjustments, and other personnel changes. Manage commit accounting for all positions. Collaborate directly with Divisional Budget Officers across all divisions to address salary-related matters, provide regular projections on salary savings and fringe expenses to assist Divisional Budget Officers in managing their personnel budgets. Evaluate unassigned salary budgets for all divisions to maximize effective allocation and utilization of these resources. Manage all University SAP positions and maintain accurate filled and vacant position control reports. Prepare and interpret quarterly Vacancy reports from the HCM system for USM. Compile critical reports required for USM related to position flexibility, DLS Personnel Survey, and Healthcare expenditure projections. Provide ad hoc reporting and analysis on fringe and salary actual expenditures, forecasted expenditures and, Cola and Merit increase evaluations. Support budget planning & decision making through detailed financial analysis. Prepare 26 pay faculty salary accrual for year end adjustments. Review all university budget transfers and budget amendments, coordinating with the cost center managers and Divisional Budget Officers to ensure accuracy, compliance and proper authorization while ensuring alignment with approved budgets. Evaluate for recurring fiscal deficits by analyzing expenditure trends and collaborating with DBO’s to develop plans for better budget management. Responsible for the entry and reconciliation of grant budget journals, maintaining 100%25 accuracy in fund allocation and usage. Prepare quarterly Contingent health insurance expense transfers to allocate expenses correctly. Provide oversight and approval of purchase requisitions to ensure compliance and financial support. Monitor and manage monthly over-expenditure reports, working directly with DBO’s and cost centers to resolve deficits and plan accordingly for additional expense. Collaborate with DBO’s to provide reconciliations & summaries of fund balances. Manage tuition waiver funding which includes monthly budget transfers to cover state cost centers and forecasting actuals for the year. Prepare monthly interest earnings report. Orchestrate comprehensive fiscal reporting cycles (monthly, quarterly and year end) for self-support and auxiliary cost center and fund source balances. Collaborate with Divisional Budget Officers to clear up financial deficits and assist with planning for long term financial stability. Provide reporting to executive level on critical insights into fund variances and structural deficits. Prepare ad hoc reporting and analysis upon request. Support the annual Budget Operating book process by performing multi-layered data validation, validate and cross-reference financial inputs to ensure 100%25 data consistency throughout the book, and preparing analysis charts and graphs. Assist with reviewing annual divisional budget allocations to ensure budgets are being set up appropriately, then loading the actual budgets. Serve as the functional point of contact for HCM and Procurement system testing, ensuring that system changes support accurate data collection and reporting. Other duties as assigned.

Requirements

Bachelor’s Degree and two years of experience.
Demonstrated experience with budgets and other quantitative data
Ability to successfully complete multiple projects under tight time constraints
Ability to interface effectively with all levels of management
Excellent problem solving, analytical and organizational skills
Experience using Excel for managing data.

Nice To Haves

Experience in higher education.

Responsibilities

Manage all aspects of position management for the University
Oversee and audit salary adjustments focusing on accuracy and funding analysis
Audit and authorize all regular and contingent position requisitions
Coordinate funding actions for new hires, reclassifications, equity adjustments, and other personnel changes
Manage commit accounting for all positions
Collaborate directly with Divisional Budget Officers across all divisions to address salary-related matters
Evaluate unassigned salary budgets for all divisions to maximize effective allocation and utilization of these resources
Manage all University SAP positions and maintain accurate filled and vacant position control reports
Prepare and interpret quarterly Vacancy reports from the HCM system for USM
Compile critical reports required for USM related to position flexibility, DLS Personnel Survey, and Healthcare expenditure projections
Provide ad hoc reporting and analysis on fringe and salary actual expenditures, forecasted expenditures and, Cola and Merit increase evaluations
Support budget planning & decision making through detailed financial analysis
Prepare 26 pay faculty salary accrual for year end adjustments
Review all university budget transfers and budget amendments
Evaluate for recurring fiscal deficits by analyzing expenditure trends and collaborating with DBO’s to develop plans for better budget management
Responsible for the entry and reconciliation of grant budget journals, maintaining 100% accuracy in fund allocation and usage
Prepare quarterly Contingent health insurance expense transfers to allocate expenses correctly
Provide oversight and approval of purchase requisitions to ensure compliance and financial support
Monitor and manage monthly over-expenditure reports
Collaborate with DBO’s to provide reconciliations & summaries of fund balances
Manage tuition waiver funding which includes monthly budget transfers to cover state cost centers and forecasting actuals for the year
Prepare monthly interest earnings report
Orchestrate comprehensive fiscal reporting cycles (monthly, quarterly and year end) for self-support and auxiliary cost center and fund source balances
Collaborate with Divisional Budget Officers to clear up financial deficits and assist with planning for long term financial stability
Provide reporting to executive level on critical insights into fund variances and structural deficits
Support the annual Budget Operating book process by performing multi-layered data validation
Serve as the functional point of contact for HCM and Procurement system testing