University Sponsorships Coordinator

Grand Canyon University • Phoenix, AZ

3d

About The Position

Grand Canyon University! One of Arizona’s leading institutions of higher learning. Located in the Valley of the Sun in the heart of Phoenix, Arizona. GCU is a regionally accredited, private, nondenominational Christian University. The University Sponsorship Coordinator at Grand Canyon University supports the sponsorship function by managing departmental data, records, and documentation; maintaining databases and filing systems; and compiling and updating information across university systems. What you will do: Monitor and process departmental information and data and other related forms and documents. Establish and maintain a database or filing system. Gather data from various sources, compile or consolidate, post and update information to related software, databases, or systems. May assist in prioritizing, planning, scheduling, arranging, and executing details for events or meetings including logistical requirements scheduled by the department. Assist with ensuring social media sites are updated. Communicate details and ensure all parties are well informed of progress. Monitor and manage progress acquiring necessary information or details as necessary, refer information to appropriate stakeholders, elevates problems as designated. Resolve issues or problems within scope of authority. May review or reconcile invoices, vouchers, expense reports, etc. and submits to accounting for payment and follows up as necessary with vendor or accounting. May act as liaison, organizer or point of contact for facilities management requests, office moves, telecommunications requests, or other work requests. Answer inquiries concerning the status of various reports, documents, contracts, persons, or the information contained on records; interprets policies concerning the various records maintained. May recommend improvements in workflow and processes to improve efficiency. Collect and extract data from records for various reports; tabulate data; check tabulated data for accuracy and completeness. May access University-proprietary software for purchasing, scheduling meetings, accessing student records, facilities management, timekeeping/payroll, etc. May maintain SLAs for the department. Verify information contained in the systems for legitimate requests for such information. May maintain and replenish supplies for the department or office. Assist in creating performance metrics, efficacy reports and other reports, charts, graphs, and correspondence. Other duties as assigned.

Requirements

• High school diploma or GED equivalent
• Prior administrative/office work experience.
• An equivalent combination of directly related work experience and training/education from which comparable knowledge, skills and abilities have been achieved may be substituted upon supervisor’s approval.
• Must successfully pass a background check.
• Provide a positive example to students by supporting the University’s Doctrinal Statement, Ethical Position Statement and Mission of Grand Canyon University.

Nice To Haves

• Bachelors Degree

Responsibilities

• Monitor and process departmental information and data and other related forms and documents.
• Establish and maintain a database or filing system.
• Gather data from various sources, compile or consolidate, post and update information to related software, databases, or systems.
• May assist in prioritizing, planning, scheduling, arranging, and executing details for events or meetings including logistical requirements scheduled by the department.
• Assist with ensuring social media sites are updated.
• Communicate details and ensure all parties are well informed of progress.
• Monitor and manage progress acquiring necessary information or details as necessary, refer information to appropriate stakeholders, elevates problems as designated.
• Resolve issues or problems within scope of authority.
• May review or reconcile invoices, vouchers, expense reports, etc. and submits to accounting for payment and follows up as necessary with vendor or accounting.
• May act as liaison, organizer or point of contact for facilities management requests, office moves, telecommunications requests, or other work requests.
• Answer inquiries concerning the status of various reports, documents, contracts, persons, or the information contained on records; interprets policies concerning the various records maintained.
• May recommend improvements in workflow and processes to improve efficiency.
• Collect and extract data from records for various reports; tabulate data; check tabulated data for accuracy and completeness.
• May access University-proprietary software for purchasing, scheduling meetings, accessing student records, facilities management, timekeeping/payroll, etc.
• May maintain SLAs for the department.
• Verify information contained in the systems for legitimate requests for such information.
• May maintain and replenish supplies for the department or office.
• Assist in creating performance metrics, efficacy reports and other reports, charts, graphs, and correspondence.
• Other duties as assigned.

Benefits

• Exceptional workplace benefits include medical, dental, vision, life and disability insurance, flexible spending accounts, a 401K savings plan
• Generous time off plan and 11 paid holidays
• Paid time off to volunteer in the community or at GCU sponsored events
• Free covered parking
• We also offer full-time employees, their spouses, and dependent children an Education Tuition Discount Program
• Free on-site gyms on campus

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED